52.236-21
Specifications and Drawings for Construction
Contractors must maintain, submit, and coordinate construction drawings and specifications as directed, with all discrepancies and shop drawing approvals managed through the Contracting Officer.
Overview
FAR 52.236-21, "Specifications and Drawings for Construction," establishes the requirements for handling, interpreting, and submitting construction drawings and specifications on government construction contracts. It details the contractor’s obligations to maintain and provide access to drawings and specifications, resolve discrepancies, and submit shop drawings for approval. The clause clarifies the authority of the Contracting Officer in interpreting requirements and approving submittals, and outlines procedures for submitting, reviewing, and revising shop drawings. Alternate versions address requirements for record and reproducible shop drawings upon contract completion.
Key Rules
- Drawings and Specifications On-Site
- Contractors must keep a copy of all drawings and specifications at the work site and provide access to the Contracting Officer at all times.
- Resolving Discrepancies
- In case of conflicts between drawings and specifications, specifications take precedence. Discrepancies must be submitted to the Contracting Officer for written determination.
- Interpretation of Terms
- Terms like "directed," "approved," or "satisfactory" refer to the Contracting Officer’s authority unless otherwise stated.
- Shop Drawings
- Contractors must submit shop drawings for approval, coordinate and review them for compliance, and indicate their approval before submission. Work performed before approval is at the contractor’s risk.
- Variations and Modifications
- Any variations from contract requirements in shop drawings must be described in writing. Approved variations may require contract modification.
- Submission Requirements
- Four copies of shop drawings must be submitted unless otherwise specified. Upon completion, additional sets or reproducible drawings may be required per contract alternates.
Responsibilities
- Contracting Officers: Review and approve/disapprove shop drawings, resolve discrepancies, and issue contract modifications for approved variations.
- Contractors: Maintain site copies, submit and coordinate shop drawings, describe variations, and comply with approval processes.
- Agencies: Ensure oversight of drawing and specification compliance and maintain records as required.
Practical Implications
- This clause ensures clear communication and documentation of construction requirements, reducing the risk of errors and disputes. Contractors must be diligent in submitting accurate shop drawings and resolving discrepancies through the Contracting Officer. Failure to follow procedures can result in costly rework or noncompliance.