53.110
Continuation sheets
Always annotate continuation sheets with the document reference number and serial page number to ensure proper identification and organization of contract documents.
Overview
FAR 53.110 addresses the use of continuation sheets for standard forms prescribed by the FAR. When additional space is needed to complete a standard form, contractors and contracting officers may use either plain paper of similar specification or specially constructed continuation sheets, such as OF336. The regulation requires that all continuation sheets be clearly annotated in the upper right-hand corner with the reference number of the document being continued and the serial page number. This ensures proper identification and organization of multi-page documents in the contracting process.
Key Rules
- Use of Continuation Sheets
- Standard forms may be continued on plain paper of similar specification or on specially constructed continuation sheets (e.g., OF336).
- Annotation Requirement
- Continuation sheets must be marked in the upper right-hand corner with the reference number of the original document and the serial page number.
Responsibilities
- Contracting Officers: Ensure that continuation sheets are properly used and annotated when standard forms require additional space.
- Contractors: Follow the requirements for continuation sheets and proper annotation when submitting forms that exceed the space provided.
- Agencies: Oversee compliance with continuation sheet requirements to maintain document integrity and traceability.
Practical Implications
- This section ensures that all information provided on additional sheets is clearly linked to the original document, reducing confusion and administrative errors.
- Proper annotation of continuation sheets is critical for maintaining organized and traceable contract files.
- Common pitfalls include failing to annotate continuation sheets correctly, leading to lost or misfiled information.