Subpart 8.1
Excess Personal Property
Federal agencies must prioritize the use of excess personal property as a first source of supply before acquiring new items, ensuring cost savings and resource efficiency.
Overview
FAR Subpart 8.1, Excess Personal Property, establishes the policies and procedures for federal agencies to utilize excess personal property as a required source of supply before acquiring new property. This subpart outlines the government's preference for reusing available excess property, provides guidance on how to obtain information about such property, and details the process for acquiring nonreportable property. The intent is to promote cost savings, reduce waste, and ensure efficient use of government resources by prioritizing the use of existing assets.
Key Rules
- Policy (8.102)
- Agencies must use excess personal property as the first source of supply when fulfilling requirements for property, in accordance with federal policy.
- Information on Available Excess Personal Property (8.103)
- Contracting officers and agencies are responsible for seeking out and reviewing information on available excess property before initiating new purchases.
- Obtaining Nonreportable Property (8.104)
- Procedures are provided for acquiring property that is not required to be reported as excess, ensuring agencies can still access and utilize these resources efficiently.
Responsibilities
- Contracting Officers: Must check for and consider excess personal property before procuring new items, and follow procedures for obtaining both reportable and nonreportable property.
- Contractors: May be required to use or accept excess property provided by the government as part of contract performance.
- Agencies: Must maintain oversight to ensure compliance with excess property utilization policies and proper documentation.
Practical Implications
- This subpart exists to maximize the use of government-owned assets, reduce unnecessary spending, and support sustainability initiatives.
- It impacts daily contracting by requiring checks for available excess property before any new procurement, which can delay or alter acquisition plans.
- Common pitfalls include failing to check for excess property, improper documentation, or misunderstanding what qualifies as nonreportable property.