8.102
Policy
Agencies must actively seek and use excess personal property as the first source of supply before initiating new contract actions.
Overview
FAR 8.102 establishes the policy that agencies must prioritize the use of excess personal property as the first source of supply for both agency and cost-reimbursement contractor needs. Before initiating any contract action to acquire new property, agency personnel are required to make a concerted effort to obtain and utilize available excess personal property, including items that can be adapted or substituted to meet requirements. This policy aims to promote cost savings and efficient resource utilization within federal agencies.
Key Rules
- Prioritization of Excess Personal Property
- Agencies must use excess personal property as the primary source for fulfilling supply needs whenever practicable.
- Positive Efforts Required
- Agency personnel are obligated to actively seek out and use excess property, including items that can be adapted or substituted, before pursuing new acquisitions.
Responsibilities
- Contracting Officers: Ensure excess personal property is considered and documented as the first source before initiating new contract actions.
- Contractors (cost-reimbursement): Coordinate with agencies to utilize excess property when fulfilling contract requirements.
- Agencies: Oversee compliance and encourage personnel to seek out and use excess property.
Practical Implications
- This policy exists to reduce government spending and promote sustainability by reusing available resources.
- It impacts daily procurement processes by requiring an initial search for excess property, which may delay new purchases but can result in significant cost savings.
- Common pitfalls include failing to document efforts to obtain excess property or overlooking adaptable/substitutable items.