ACO (Administrative Contracting Officer)

What is ACO (Administrative Contracting Officer)?

An Administrative Contracting Officer (ACO) is a key figure in the post-award phase of government contracts. They are responsible for the ongoing administration of a contract, ensuring compliance with its terms and conditions, and resolving any issues that may arise during performance.

Definition

The ACO is a government official with delegated authority from the Contracting Officer (CO) to perform certain administrative functions after a contract has been awarded. Their responsibilities typically include monitoring contractor performance, processing contract modifications, approving payments, and ensuring compliance with regulations such as the Federal Acquisition Regulation (FAR). The ACO serves as the primary point of contact for the contractor on administrative matters and works closely with the CO and other government stakeholders to ensure the successful execution of the contract. The ACO's role is critical in mitigating risks, resolving disputes, and protecting the government's interests throughout the contract lifecycle.

Key Points

• Post-Award Administration: ACOs handle tasks such as reviewing invoices, tracking deliverables, and monitoring contractor performance.
• Contract Modifications: ACOs process and approve contract modifications, such as changes to the scope of work, delivery schedule, or price.
• Compliance Monitoring: ACOs ensure contractors comply with all applicable laws, regulations, and contract terms.
• Issue Resolution: ACOs help resolve disputes and address performance issues that may arise during the contract period.

Practical Examples

1. Processing a Change Order: A contractor needs to modify the contract due to unforeseen circumstances. The ACO reviews the proposed change, negotiates the terms, and approves the modification if it's in the government's best interest.
2. Addressing Performance Issues: A government agency reports concerns about a contractor's performance. The ACO investigates the issue, works with the contractor to develop a corrective action plan, and monitors progress to ensure improvement.
3. Reviewing Invoices for Payment: A contractor submits an invoice for payment. The ACO reviews the invoice to ensure it complies with the contract terms and approves it for payment.