DGS (Department Of General Services)

What is DGS (Department Of General Services)?

The Department of General Services (DGS) is a common organizational structure at the state level in the United States. It functions as the central service provider for state government, handling procurement, real estate management, fleet management, risk management, and other administrative functions. For government contractors, the DGS is the gateway to doing business with the state government.

Definition

A DGS typically operates under the executive branch of a state government. Its core function is to streamline and centralize support services for other state agencies, allowing them to focus on their primary missions. Specifically regarding government contracting, the DGS establishes procurement policies, manages statewide contracts, and often serves as the primary purchasing entity for goods and services needed by various state departments. It is crucial for contractors to understand the DGS's rules, regulations, and purchasing procedures because these determine how vendors can compete for state contracts. Each state's DGS operates independently, so contractors must understand each state's specific requirements.

Key Points

• Centralized Procurement: The DGS often acts as the central procurement authority, managing large-scale contracts and setting purchasing guidelines for state agencies.
• Vendor Registration: Contractors typically need to register with the DGS to become an approved vendor and be eligible to bid on state contracts.
• Contract Management: The DGS may oversee the administration and management of statewide contracts, ensuring compliance and performance.
• Policy and Compliance: DGS establishes policies, procedures, and compliance requirements that all contractors must adhere to when doing business with the state.

Practical Examples

1. Statewide IT Contract: A state's DGS may award a multi-year contract for IT services to a vendor, allowing various state agencies to procure services under the established terms.
2. Vehicle Procurement: Instead of each state agency purchasing its vehicles individually, the DGS manages a statewide vehicle contract, offering standardized vehicles at negotiated prices.
3. Disadvantaged Business Enterprise (DBE) Programs: The DGS often administers programs aimed at promoting participation from small, minority-owned, and women-owned businesses in state contracting.