GFI (Government Furnished Information)

What is GFI (Government Furnished Information)?

Government Furnished Information (GFI) is a critical component of many government contracts. It represents data and information the government provides to contractors to perform their contractual obligations. Understanding GFI, its management, and the associated responsibilities is crucial for successful contract execution.

Definition

GFI, as defined in FAR Part 45 and agency-specific supplements, encompasses data, documents, specifications, technical manuals, software, and other forms of information owned or controlled by the government that is provided to a contractor for use in performing a contract. The government furnishes GFI to contractors when it is in the government's interest or necessary for the contractor to efficiently perform the work. It’s important to differentiate GFI from Government Furnished Property (GFP), which refers to tangible assets rather than information. Accurate identification and careful handling of GFI are essential to maintain compliance, protect sensitive data, and avoid potential legal or financial repercussions.

Key Points

• Government Ownership: GFI remains the property of the government, even when in the contractor's possession.
• Contractual Obligation: The contract outlines the specific GFI being provided, its intended use, and any limitations or restrictions.
• Risk Management: Contractors must implement adequate controls to safeguard GFI from unauthorized access, use, or disclosure, per contractual security requirements like those related to Controlled Unclassified Information (CUI).
• Accurate Accounting: Contractors must maintain accurate records of GFI received, used, and returned to the government, as well as reporting any loss, damage, or destruction of GFI.

Practical Examples

1. Software Development: A contractor developing a new software application for a government agency may receive GFI in the form of existing system documentation, databases, and user requirements.
2. Engineering Services: An engineering firm tasked with designing a bridge might be provided GFI such as geological survey reports, traffic data, and environmental impact assessments.
3. Research and Development: A research institution performing government-funded research may receive GFI in the form of datasets, scientific papers, and previous research findings.