SAM (System For Award Management)

What is SAM (System For Award Management)?

The System for Award Management (SAM) is the official U.S. government website that consolidates federal procurement systems. It serves as the primary database where vendors register to do business with the government. Active registration in SAM is a prerequisite for bidding on and receiving federal contracts, grants, and other forms of financial assistance.

Definition

SAM is a comprehensive system managed by the General Services Administration (GSA) that streamlines the process for vendors to register, update, and manage their entity information. Before SAM, contractors had to register with multiple systems, including the Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA). SAM consolidated these into a single platform.

The legal basis for SAM stems from various federal regulations that require vendors to be registered and validated before receiving federal funds. It’s crucial for contractors to maintain an active and accurate SAM registration because government agencies use SAM data to verify a contractor's eligibility, financial responsibility, and compliance with federal regulations. Errors or omissions in your SAM registration can lead to delays in contract awards or even disqualification.

Key Points

• Registration Requirement: SAM registration is mandatory for any entity seeking to do business with the federal government, whether it's for contracts, grants, or other financial assistance agreements.
• Annual Renewal: SAM registrations must be renewed annually to remain active. This ensures the government has up-to-date information on vendors.
• Data Validation: Information provided during SAM registration is subject to validation. This includes TIN validation with the IRS and address validation.
• Publicly Accessible Data: Certain information within SAM is publicly accessible, allowing government agencies and the public to verify contractor information and past performance.

Practical Examples

1. Bidding on a Federal Contract: A small business wants to bid on a GSA Schedule contract. Before submitting their proposal, they must first ensure their SAM registration is active and that their NAICS codes accurately reflect the services they offer.
2. Receiving a Grant: A non-profit organization applies for a federal grant. As part of the award process, the granting agency checks the non-profit's SAM registration to verify their eligibility and financial standing.
3. Subcontracting Opportunities: A prime contractor needs to find a qualified subcontractor. They use SAM to search for registered vendors with specific capabilities and certifications, ensuring compliance with federal regulations.