SSA (Source Selection Authority)

What is SSA (Source Selection Authority)?

The Source Selection Authority (SSA) is a crucial figure in the government procurement process. This individual is ultimately responsible for selecting the proposal that represents the best value to the government in a competitive procurement. Understanding the SSA's role and responsibilities is paramount for government contractors aiming to win contracts.

Definition

The SSA is the designated official who makes the final source selection decision in a negotiated procurement. This decision is based on a comprehensive evaluation of proposals against the criteria outlined in the solicitation (e.g., Request for Proposal or RFP). The SSA considers recommendations from the Source Selection Evaluation Board (SSEB) and other advisors but retains the authority to make the final decision. The Federal Acquisition Regulation (FAR) Subpart 15.3 outlines the source selection process and the SSA's responsibilities. The SSA's decision is critical as it determines which contractor will be awarded the contract and entrusted with delivering the required goods or services to the government.

Key Points

• Ultimate Decision Maker: The SSA has the final say in selecting the winning proposal, even if it differs from the SSEB's recommendations.
• Best Value Determination: The SSA evaluates proposals based on a holistic assessment of technical merit, management approach, past performance, and cost/price, aiming to secure the best overall value for the government.
• Solicitation Compliance: The SSA's decision must be consistent with the evaluation criteria stated in the solicitation. Any deviation could lead to protests.
• Documentation is Key: The SSA's rationale for the source selection decision must be thoroughly documented, explaining how the selected proposal represents the best value.

Practical Examples

1. Large IT Services Contract: In a procurement for a large IT services contract, the SSA might weigh the technical expertise of one offeror higher than the slightly lower price of another, if the SSA determines the technical expertise significantly reduces risk and enhances the likelihood of successful project completion.
2. R&D Procurement: For a research and development (R&D) contract, the SSA might prioritize innovative approaches and scientific merit over past performance if the government is seeking groundbreaking solutions.
3. Construction Project: On a construction project, the SSA may place significant emphasis on the contractor's safety record and past performance on similar projects to mitigate risks associated with the project.