SSN (Sources Sought Notice)

What is SSN (Sources Sought Notice)?

A Sources Sought Notice (SSN) is a preliminary step in the federal government's procurement process. Agencies use SSNs to conduct market research and identify potential and qualified contractors who can provide specific products or services. Responding to an SSN provides an opportunity for businesses to inform the government of their capabilities.

Definition

A Sources Sought Notice is a public announcement, typically posted on the System for Award Management (SAM.gov) website, where government agencies describe their requirements and solicit information from interested contractors. The purpose is to gauge the level of competition, assess the technical capabilities of potential vendors, and determine if a set-aside program (e.g., small business, 8(a)) is appropriate. SSNs are not solicitations for bids or proposals; they are solely for information gathering. They help the government determine the acquisition strategy (e.g., full and open competition, sole source) and whether sufficient qualified sources exist.

Key Points

• Market Research: SSNs are a crucial tool for the government to conduct market research and understand the vendor landscape.
• No Obligation: Responding to an SSN does not obligate the government to issue a solicitation, nor does it obligate the respondent to bid on any subsequent opportunities.
• Influencing Acquisition Strategy: The information provided in response to an SSN can influence the government's acquisition strategy, potentially leading to set-aside opportunities or specific requirements tailored to available capabilities.
• Strategic Positioning: Responding to an SSN is a strategic way for contractors to introduce themselves to government agencies and demonstrate their capabilities, even if a formal solicitation isn't immediately forthcoming.

Practical Examples

1. Technology Upgrade: A government agency needs to upgrade its IT infrastructure. They issue an SSN to identify vendors with experience in cloud migration, cybersecurity, and network management. Responses help the agency determine the scope of the project and the types of contractors that are best suited.
2. Training Services: A department seeks training services for its employees. The SSN requests information on vendors with expertise in leadership development, technical skills training, and compliance training. The responses inform the department's decision on whether to set aside the procurement for small businesses specializing in training.
3. Construction Project: A federal agency plans a construction project for a new facility. They release an SSN to gauge interest from construction companies with experience in sustainable building practices and government contracting regulations. This helps the agency refine the project requirements and identify potential contractors.