13.303-3
Preparation of BPAs
BPAs must be prepared using specified forms and must include all mandatory terms and conditions to ensure compliance and efficient purchasing.
Overview
FAR 13.303-3 outlines the mandatory requirements for preparing Blanket Purchase Agreements (BPAs). It specifies the forms to use, the exclusion of accounting and appropriation data, and details the essential terms and conditions that must be included in every BPA. These terms cover the description of the agreement, extent of government obligation, purchase limitations, identification of authorized purchasers, delivery ticket requirements, and invoicing procedures. The section also addresses additional requirements if the fast payment procedure is used, referencing FAR 13.403.
Key Rules
- Use of Specified Forms
- BPAs must be prepared using the forms identified in FAR 13.307.
- Mandatory Terms and Conditions
- BPAs must include statements on the agreement's scope, government obligation, purchase limits, authorized purchasers, delivery ticket requirements, and invoicing procedures.
- Delivery Ticket Requirements
- All shipments (except periodicals) must be accompanied by delivery tickets with specific information, such as supplier name, BPA number, purchase details, and delivery date.
- Invoice Requirements
- BPAs must specify the invoicing method, including summary, itemized, or individual invoices, and special rules for periodicals.
- Fast Payment Procedures
- If used, BPAs must include the requirements from FAR 13.403.
Responsibilities
- Contracting Officers: Ensure BPAs are prepared on correct forms, include all mandatory terms, provide lists of authorized purchasers, and specify invoice and delivery ticket requirements.
- Contractors: Comply with BPA terms, provide required delivery tickets and invoices, and adhere to purchase limitations.
- Agencies: Oversee BPA preparation and compliance, especially regarding authorized purchasers and payment procedures.
Practical Implications
- This section ensures BPAs are standardized and include all necessary terms to protect both the government and suppliers.
- Proper preparation of BPAs reduces administrative errors, clarifies obligations, and streamlines purchasing and payment processes.
- Common pitfalls include missing required terms, failing to identify authorized purchasers, or improper invoicing, which can delay payments or result in non-compliance.