13.307 Forms
Source: FAR 13.307 on acquisition.gov
FAR 13.307 mandates the use of specific federal or agency-approved forms for simplified acquisitions, ensuring consistency and compliance in procurement documentation.
Overview
FAR 13.307 outlines the required and permissible forms for use in simplified acquisitions, distinguishing between commercial and non-commercial products and services. It specifies which standard forms (SF) and optional forms (OF) should be used for various procurement actions, including solicitations, orders, modifications, and invoicing. The section also allows for agency-specific forms or automated formats, provided they conform to the standard forms as much as possible. Special provisions are made for purchases using imprest funds or third-party drafts, and for situations requiring additional space or modifications to purchase orders.
Key Rules
- Commercial Products and Services
- Use SF 1449 for solicitations, contracts, and orders (see FAR 12.204).
- Other Than Commercial Products and Services
- Use SF 1449, SF 18, or agency forms unless quotations are solicited electronically or orally. Agency forms should closely follow SF 18 or SF 1449 formats.
- SF 1449 and OF 347 are multipurpose and may be used for various procurement documents.
- Forms for Both Commercial and Non-Commercial
- OF 336 and OF 348 (or agency equivalents) may be used for additional space or to include clauses.
- SF 30 or a purchase order form may be used for modifications, unless agency regulations specify otherwise.
- Special Forms
- SF 44 is a pocket-size multipurpose form for field use (see FAR 13.306).
- SF 1165 or agency forms may be used for imprest fund or third-party draft purchases.
Responsibilities
- Contracting Officers: Must select and use the appropriate forms for each acquisition type and ensure agency forms conform to federal standards.
- Contractors: Should be familiar with the forms used and ensure proper completion and submission as required.
- Agencies: May develop their own forms/automated formats but must ensure conformity with federal forms and compliance with agency regulations.
Practical Implications
This section ensures consistency and compliance in documentation for simplified acquisitions, reducing errors and streamlining procurement. Contractors and agencies must be vigilant in selecting the correct forms, especially when using agency-specific or automated formats. Common pitfalls include using outdated or incorrect forms, or failing to include required clauses or information.
(a) Commercial products and commercial services. For use of the https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank">SF 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services, see 12.204.
(b) Other than commercial products and commercial services.
(1) Except when quotations are solicited electronically or orally, the https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank">SF 1449; https://www.gsa.gov/forms-library/request-quotations" target="_blank">SF 18, Request for Quotations; or an agency form/automated format may be used. Each agency request for quotations form/automated format should conform with the https://www.gsa.gov/forms-library/request-quotations" target="_blank">SF 18 or https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank">SF 1449 to the maximum extent practicable.
(2) Both https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank">SF 1449 and https://www.gsa.gov/forms-library/order-supplies-and-services-0" target="_blank">OF 347, Order for Supplies or Services, are multipurpose forms used for negotiated purchases of supplies or services, delivery or task orders, inspection and receiving reports, and invoices. An agency form/automated format also may be used.
(c) Forms used for both commercial and other than commercial products and commercial services.
(1) https://www.gsa.gov/forms-library/continuation-sheet" target="_blank">OF 336, Continuation Sheet, or an agency form/automated format may be used when additional space is needed.
(2) https://www.gsa.gov/forms-library/order-supplies-and-services-schedule-continuation" target="_blank">OF 348, Order for Supplies or Services Schedule-Continuation, or an agency form/automated format may be used for negotiated purchases when additional space is needed. Agencies may print on these forms the clauses considered to be generally suitable for purchases.
(3) https://www.gsa.gov/forms-library/amendment-solicitationmodification-contract" target="_blank">SF 30, Amendment of Solicitation/Modification of Contract, or a purchase order form may be used to modify a purchase order, unless an agency form/automated format is prescribed in agency regulations.
(d) https://www.gsa.gov/forms-library/us-government-purchase-order-invoice-voucher" target="_blank">SF 44, Purchase Order-Invoice-Voucher, is a multipurpose pocket-size purchase order form that may be used as outlined in 13.306.
(e) https://www.gsa.gov/forms-library/receipt-cash-subvoucher" target="_blank">SF 1165, Receipt for Cash-Subvoucher, or an agency purchase order form may be used for purchases using imprest funds or third party drafts.