13.306
SF 44, Purchase Order-Invoice-Voucher
The SF 44 streamlines urgent, small-value purchases in the field but requires strict adherence to eligibility, documentation, and agency controls.
Overview
FAR 13.306 covers the use of the SF 44, a compact, multipurpose form used for on-the-spot, over-the-counter purchases of supplies and nonpersonal services, especially when away from the purchasing office or at remote locations. The SF 44 serves as a purchase order, receiving report, invoice, and public voucher, streamlining the procurement process for small, immediate needs.
Key Rules
- Conditions for Use
- The SF 44 may only be used if: (1) the purchase is at or below the micro-purchase threshold (unless under urgent or contingency circumstances), (2) supplies or services are immediately available, (3) only one delivery and payment will be made, and (4) its use is more economical and efficient than other methods.
- Procedural Instructions
- Instructions for using the form are printed on the form itself and in each book of forms.
- Clauses Not Required
- No contract clauses are required for purchases made using the SF 44 due to the simultaneous order and delivery.
- Safeguards and Controls
- Agencies must implement adequate controls over the use and accounting of SF 44 forms.
Responsibilities
- Contracting Officers: Ensure all conditions for use are met, follow procedural instructions, and maintain control over the forms.
- Contractors: Provide immediate delivery and accept single payment; comply with agency procedures.
- Agencies: Establish safeguards for form control and purchase accounting; may set higher dollar limits for specific cases.
Practical Implications
- The SF 44 enables rapid, low-value purchases in the field, reducing administrative burden for urgent or remote needs. However, strict controls and eligibility criteria must be followed to prevent misuse. Common pitfalls include exceeding thresholds, improper documentation, or lack of form control.