14.203-3
Master solicitation
Master solicitations streamline repetitive bidding by requiring contractors to retain a single document, with contracting officers ensuring all parties have the current version and updates.
Overview
FAR 14.203-3 addresses the use and management of master solicitations in the sealed bidding process. A master solicitation is a document provided to potential bidders for repeated use in multiple solicitations, streamlining the process and ensuring consistency. Each individual solicitation must reference the current master solicitation by date and highlight any changes. Contracting officers are responsible for making copies of the master solicitation available upon request and ensuring the cognizant contract administration activity has the most current version. This process helps maintain clarity, reduces redundancy, and ensures all parties are working from the same set of requirements.
Key Rules
- Master Solicitation Distribution
- Potential sources receive the master solicitation for ongoing use and must retain it.
- Reference and Update Requirements
- Each solicitation must reference the date of the current master solicitation and note any changes.
- Contracting Officer Duties
- Must provide copies of the master solicitation upon request and supply the contract administration activity with the latest version.
Responsibilities
- Contracting Officers: Distribute and update master solicitations, respond to requests, and keep contract administration informed.
- Contractors: Retain the master solicitation and ensure they are using the correct version referenced in each solicitation.
- Agencies: Oversee the process and ensure compliance with distribution and update requirements.
Practical Implications
- This section exists to streamline the solicitation process and reduce administrative burden for repetitive procurements.
- Contractors must pay attention to solicitation references and updates to avoid compliance issues.
- Common pitfalls include using outdated versions or failing to note changes referenced in individual solicitations.