14.402
Opening of bids
FAR 14.402 mandates transparent, secure, and properly documented bid opening procedures to ensure fairness and integrity in government contracting.
Overview
FAR 14.402 outlines the procedures and requirements for the formal opening of bids in sealed bidding processes. It ensures transparency, fairness, and integrity by specifying how and when bids must be opened, who may attend, and how to handle both unclassified and classified bids. The section also addresses the postponement of bid openings and the necessary notifications and documentation. These rules are designed to prevent tampering or unfair advantage and to maintain public confidence in the government procurement process.
Key Rules
- Unclassified Bids
- Bids must be opened publicly at the time and place stated in the solicitation, with interested parties allowed to attend.
- Classified Bids
- Special procedures apply for classified bids to ensure security, including restricted attendance and handling protocols.
- Postponement of Openings
- If bid opening is postponed, all bidders must be notified promptly, and the new time and place must be communicated.
Responsibilities
- Contracting Officers: Must ensure proper public opening, secure handling of classified bids, and timely notification of any postponements.
- Contractors: Must submit bids in accordance with solicitation instructions and be aware of opening procedures.
- Agencies: Must maintain records of bid openings and ensure compliance with security protocols for classified bids.
Practical Implications
- This section exists to uphold the integrity of the sealed bidding process.
- It impacts daily contracting by requiring strict adherence to opening procedures and documentation.
- Common pitfalls include failure to notify bidders of postponements or mishandling classified bids, which can lead to protests or security breaches.