47.207-10
Discrepancies incident to shipments
Promptly report and resolve any shipment discrepancies using the procedures specified in federal regulations to ensure accountability and proper contract performance.
Overview
FAR 47.207-10 addresses how to handle discrepancies that occur during the shipment of government supplies, such as overages, shortages, losses, damages, or any other inconsistencies between what is received and what is documented on the bill of lading or transportation documents. The regulation directs contracting professionals to follow specific reporting and adjustment procedures outlined in 41 CFR parts 102-117 and 102-118 for civilian agencies, and in DoD 4500.9-R for Department of Defense shipments. This ensures that all shipment discrepancies are properly documented, reported, and resolved according to federal standards.
Key Rules
- Definition of Discrepancies
- Discrepancies include overage, shortage, loss, damage, or any difference in quantity or condition between received supplies and shipping documents.
- Reporting and Adjustment Procedures
- Contractors and agencies must follow the procedures in 41 CFR parts 102-117 and 102-118, or DoD 4500.9-R for DoD shipments, to report and resolve discrepancies.
Responsibilities
- Contracting Officers: Ensure contracts reference the correct procedures for reporting shipment discrepancies and verify compliance.
- Contractors: Promptly identify, document, and report any shipment discrepancies as required by the referenced regulations.
- Agencies: Oversee the resolution of discrepancies and maintain records in accordance with federal regulations.
Practical Implications
- This section exists to ensure accountability and traceability in government shipments, minimizing loss and ensuring accurate delivery.
- It impacts daily operations by requiring prompt and accurate reporting of any shipment issues.
- Common pitfalls include failing to report discrepancies in a timely manner or using incorrect procedures, which can delay resolution and payment.