47.207-2 Duration of contract and time of performance
Source: FAR 47.207-2 on acquisition.gov
Clearly defining contract duration and performance schedules is essential to ensure timely and coordinated delivery of transportation and related services.
Overview
FAR 47.207-2 requires contracting officers to clearly define the duration and time of performance for transportation and related services contracts. This includes specifying either a fixed expiration date or the contract's effective period, and, as appropriate, detailing the timeframes for one-time jobs, phased projects, and recurring services like pickup and delivery. The regulation ensures that both the government and contractors have a mutual understanding of when services are to be performed, which is critical for planning, coordination, and compliance.
Key Rules
- Contract Expiration or Duration
- The contract must state a specific expiration date or the length of time it will remain in effect (e.g., 6 months from award).
- Time of Performance for Services
- For one-time jobs, specify the required service period.
- For major jobs with multiple phases, provide a time schedule for each segment.
- For recurring services (e.g., pickup/delivery), specify days, hours, maximum delivery times, and advance notice requirements.
Responsibilities
- Contracting Officers: Must include clear, detailed timeframes and performance schedules in solicitations and contracts.
- Contractors: Must adhere to the specified timeframes and schedules for all services provided.
- Agencies: Should ensure oversight and coordination to meet agency needs and compliance with contract terms.
Practical Implications
- This section exists to prevent ambiguity about contract duration and service timing, reducing disputes and ensuring smooth operations.
- It impacts daily contracting by requiring precise scheduling and communication.
- Common pitfalls include vague contract terms or failure to specify critical timing details, leading to performance issues or disputes.
The contracting officer shall-
(a) Establish a specific expiration date (month, day, and year) for the contract or state the length of time that the contract will remain in effect; e.g.,6 months commencing from the date of award; and
(b) Include the following items as appropriate:
(1) A statement of the time period during which the service is required when the service is a one-time job; e.g.,a routine office relocation.
(2) A time schedule for the performance of segments of a major job; e.g., an office relocation for which the work phases must be coordinated to meet other needs of the agency.
(3) Statements of performance times for particular services; e.g., pickup and delivery services. Specify-
(i) On which days of the week and during which hours of the day pickup and delivery services may be required;
(ii) The maximum time allowable to the contractor for accomplishing delivery under regular or priority service; and
(iii) How much advance notice the contractor will be given for regular pickup services and, if applicable, priority pickup services.