5.601
Governmentwide database of contracts
Contracting activities must promptly enter information about multi-agency use contracts into the governmentwide database to ensure transparency and prevent duplication.
Overview
FAR 5.601 establishes requirements for entering information about contracts and procurement instruments intended for use by multiple agencies into a governmentwide, internet-accessible database. This database, located at https://www.contractdirectory.gov/contractdirectory/, serves as a centralized resource to help agencies identify existing contracts that may fulfill their needs, promoting efficiency and reducing duplication.
Key Rules
- Database Entry for New Awards
- Contracting activities must enter specified contract information into the database within ten days of awarding any Governmentwide acquisition contract (GWAC), multi-agency contract, Federal Supply Schedule contract, or similar instruments intended for multi-agency use, including BPAs under Federal Supply Schedules.
- Database Entry for Existing Contracts
- For contracts awarded before July 24, 2003, contracting activities were required to enter the relevant information by October 31, 2003.
Responsibilities
- Contracting Officers: Ensure timely and accurate entry of required contract data into the governmentwide database per instructions on the website.
- Contractors: No direct compliance obligations, but may be asked to provide information to support agency reporting.
- Agencies: Oversee compliance with data entry requirements and maintain up-to-date contract information in the database.
Practical Implications
- This regulation exists to increase transparency and efficiency in federal procurement by making multi-agency contract information accessible governmentwide.
- It impacts daily contracting by requiring prompt data entry after award, helping agencies avoid redundant contracts.
- Common pitfalls include missing the 10-day entry deadline or failing to provide complete, accurate information as specified by the database instructions.