52.101
Using Part 52
FAR 52.101 standardizes how provisions and clauses are numbered, prescribed, and referenced, ensuring clarity and consistency in federal contracts.
Overview
FAR 52.101 provides detailed instructions on how to use Part 52, which governs the use, numbering, and prescription of solicitation provisions and contract clauses in federal acquisitions. It defines key terms, explains the numbering system for FAR and agency supplemental clauses, and outlines how to locate, prescribe, and reference these clauses. The section also introduces the FAR Matrix, a tool for identifying required and optional provisions and clauses by contract type, and mandates the inclusion of dates on all provisions and clauses to ensure clarity about which version is operative.
Key Rules
- Definition of Modification
- A modification is a minor, FAR-authorized change to a provision or clause that does not alter its substance.
- Numbering System
- FAR provisions/clauses are numbered systematically (52.2XX-XX), with supplemental agency clauses using a "70" or higher sequence and agency-specific prefixes.
- Prescriptions
- Each clause/provision is prescribed in the FAR section where its subject is primarily addressed, including all usage conditions and instructions.
- Introductory Text
- Each provision/clause in 52.2 includes a cross-reference to its prescription location in the FAR.
- FAR Matrix
- The matrix (online) lists required, required-when-applicable, and optional provisions/clauses by contract type, with details on incorporation, UCF location, and prescription citation.
- Dating of Clauses
- All provisions, clauses, and alternates must be dated to identify the operative version in solicitations and contracts.
Responsibilities
- Contracting Officers: Must use correct clause numbers, consult the FAR matrix, ensure proper prescription and dating, and refer to the FAR for applicability of required-when-applicable/optional clauses.
- Contractors: Should verify the correct and current clauses are included in solicitations/contracts and understand the meaning of clause numbers and dates.
- Agencies: Must supplement the FAR matrix as needed and ensure agency-specific clauses follow the prescribed numbering and publication rules.
Practical Implications
- This section ensures consistency and traceability in the use of contract clauses, reducing confusion and disputes over clause applicability and versioning. Contractors and contracting officers must pay close attention to clause numbers, dates, and prescriptions to ensure compliance and avoid contract administration issues.