52.208-9
Contractor Use of Mandatory Sources of Supply or Services
Contractors must use specified mandatory sources for certain government supplies or services and cannot use alternatives without Contracting Officer approval.
Overview
FAR 52.208-9 requires contractors to use mandatory sources of supply or services, such as nonprofit agencies under the AbilityOne Program, DLA, GSA, or VA, when providing certain supplies or services for government use. The clause ensures compliance with federal laws mandating the use of these sources and outlines procedures for contractors if these sources cannot meet requirements.
Key Rules
- Use of Mandatory Sources
- Contractors must obtain specified supplies or services from the sources listed in the contract schedule, including AbilityOne agencies, DLA, GSA, or VA.
- Notification Requirement
- If a mandatory source cannot meet delivery or quality requirements, contractors must immediately notify the Contracting Officer and cannot use alternative sources without authorization.
- Price and Delivery Information
- Contractors can obtain price and delivery details from the Contracting Officer or the relevant nonprofit agency, and must pay the source directly.
Responsibilities
- Contracting Officers: Ensure contract schedules specify mandatory sources, provide price/delivery info, and authorize alternative sourcing if needed.
- Contractors: Obtain supplies/services from mandatory sources, notify the CO of issues, and await authorization before using alternatives.
- Agencies: Oversee compliance and facilitate communication between contractors and mandatory sources.
Practical Implications
- This clause ensures federal priorities for supporting nonprofit agencies and centralized supply chains are met.
- Contractors must be diligent in sourcing and communication to avoid unauthorized purchases.
- Delays or quality issues require prompt action and coordination with the Contracting Officer to remain compliant.