Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions
FAR 52.211-3 ensures contractors can obtain required specifications not listed in the GSA Index by providing clear instructions and contact information for requests.
Overview
FAR 52.211-3 provides instructions for contractors on how to obtain specifications referenced in a solicitation that are not listed in the GSA Index of Federal Specifications, Standards, and Commercial Item Descriptions. This clause ensures that contractors have access to all necessary technical documents required for proposal preparation and contract performance, even if those specifications are not centrally indexed by GSA. The provision requires the contracting activity to provide contact information, including address, telephone number, and a point of contact, so contractors can request the needed specifications. Contractors must reference the solicitation number and provide details such as the date, title, and number of the specification when making a request.
Key Rules
- Obtaining Non-GSA-Indexed Specifications
- Contractors must request specifications not listed in the GSA Index directly from the activity identified in the solicitation.
- Request Requirements
- Requests must include the solicitation number and the specification's date, title, and number as cited in the solicitation.
Responsibilities
- Contracting Officers: Must include this provision when applicable and provide complete contact information for obtaining specifications.
- Contractors: Must follow the instructions to request specifications, ensuring all required information is included.
- Agencies: Must respond to requests and ensure specifications are available as described.
Practical Implications
- This clause ensures transparency and access to technical requirements, preventing delays or confusion during the solicitation process.
- Contractors should act promptly to request any needed specifications to avoid missing proposal deadlines.
- Failure to follow the request process may result in incomplete proposals or noncompliance.