52.214-18
Preparation of Bids-Construction
Strict adherence to bid preparation instructions—including form usage, signatures, and item pricing—is essential to avoid bid disqualification in construction procurements.
Overview
FAR 52.214-18, Preparation of Bids-Construction, outlines the specific requirements for submitting bids on construction contracts. It ensures that all bids are prepared consistently and in accordance with government standards, reducing the risk of errors or disqualification. The provision details the acceptable forms for bid submission, signature requirements, how to handle changes or erasures, and the proper way to address items not being bid on. It also clarifies when alternate bids may be considered.
Key Rules
- Bid Submission Format
- Bids must be submitted on government-furnished forms or exact copies, and must be manually signed. Any changes or erasures must be initialed by the signer.
- Bid Pricing Requirements
- Bidders may be required to submit prices as lump sum, alternate prices, units of construction, or combinations thereof, as specified in the bid form.
- Completeness of Bids
- If the solicitation requires bids on all items, failure to do so results in disqualification. If not required, "no bid" must be entered for items not priced.
- Alternate Bids
- Alternate bids are only considered if the solicitation specifically authorizes them.
Responsibilities
- Contracting Officers: Must ensure bid forms and instructions are clear and consistent with this provision.
- Contractors: Must follow all bid preparation instructions, use correct forms, sign and initial as required, and address all items as specified.
- Agencies: Oversee compliance and enforce bid disqualification rules as needed.
Practical Implications
- This provision standardizes bid preparation, reducing ambiguity and potential disputes.
- Contractors risk disqualification for incomplete, unsigned, or improperly altered bids.
- Common pitfalls include failing to initial changes, omitting required items, or submitting unauthorized alternate bids.