52.247-52
Clearance and Documentation Requirements-Shipments to DoD Air or Water Terminal Transshipment Points
Contractors shipping to DoD air or water transshipment points must obtain export clearance, provide advance shipment details, and ensure all movement documents are properly annotated and distributed to comply with DoD regulations.
Overview
FAR 52.247-52 establishes specific clearance and documentation requirements for contractors shipping goods to Department of Defense (DoD) air or water terminal transshipment points for overseas destinations. The clause details when and how contractors must obtain export releases, provide shipment information, and annotate shipping documents to ensure compliance with DoD transportation regulations. Its purpose is to maintain security, proper tracking, and regulatory compliance for sensitive or regulated shipments moving through DoD-controlled terminals.
Key Rules
- Export Release Requirement
- Contractors must obtain an Export Release from the Government transportation office at least 10 days before shipping cargo to a water port for certain shipments, including those over 10,000 pounds, classified materials, dangerous goods, or specific sensitive items.
- Advance Shipment Information
- At least 5 days before shipping to any port or airport, contractors must provide detailed shipment information to the Government transportation office to facilitate preparation of a Transportation Control and Movement Document (TCMD).
- Document Annotation
- All movement documents must be annotated with specific information, including Transportation Control Number, Consignor and Consignee Codes, Export Release Number, and cubic foot measurement.
- Distribution of Movement Documents
- Contractors must mail a copy of the bill of lading to the transshipment point and provide a copy to the carrier for delivery presentation.
Responsibilities
- Contracting Officers: Ensure the clause is included in applicable contracts and monitor contractor compliance.
- Contractors: Obtain necessary export releases, provide required shipment information, annotate documents correctly, and distribute movement documents as specified.
- Agencies: Oversee transportation security, documentation, and regulatory compliance for shipments through DoD terminals.
Practical Implications
- This clause ensures shipments to DoD transshipment points are secure, traceable, and compliant with federal and DoD regulations.
- Contractors must plan ahead to meet notification and documentation deadlines, especially for sensitive or regulated cargo.
- Common pitfalls include failing to obtain timely export releases, incomplete documentation, or improper annotation, which can delay shipments or result in noncompliance.