53.245 Government property
Source: FAR 53.245 on acquisition.gov
FAR 53.245 mandates the use of specific standard forms for all reporting, reutilization, and disposal actions involving Government property to ensure compliance and accountability.
Overview
FAR 53.245 prescribes the mandatory use of specific government forms for reporting, reutilization, disposal, and accounting of Government property. Contractors and agencies must use these standardized forms to ensure proper documentation and compliance with federal property management regulations. The section references related FAR and CFR provisions for further guidance on when and how to use each form.
Key Rules
- Use of Standard Forms (SFs)
- Contractors and agencies must use designated SFs for excess property reporting, property for sale, inventory verification, and disposal actions.
- Form-Specific Requirements
- SF 120/120A: For reporting excess personal property.
- SF 126/126A: For reporting personal property for sale.
- SF 1423: For inventory verification surveys.
- SF 1424: For inventory disposal reports (authorized for local reproduction).
- SF 1428/1429: For inventory disposal schedules (authorized for local reproduction).
Responsibilities
- Contracting Officers: Ensure the correct forms are used and submitted as required for property management actions.
- Contractors: Complete and submit the prescribed forms accurately and timely when managing government property.
- Agencies: Oversee compliance with form usage and maintain records as required by related FAR and CFR provisions.
Practical Implications
- This section ensures uniformity and accountability in government property management.
- Proper use of these forms is critical for audit trails, property tracking, and compliance with federal regulations.
- Failure to use the correct forms can result in delays, compliance issues, or audit findings.
The following forms are prescribed, as specified in this section, for use in reporting, reutilization, and disposal of Government property and in accounting for this property:
(a) https://www.gsa.gov/forms-library/report-excess-personal-property" target="_blank">SF 120 (GSA), Report of Excess Personal Property, and https://www.gsa.gov/forms-library/report-excess-personal-property-continuation-sheet" target="_blank">SF 120A (GSA), Continuation Sheet (Report of Excess Personal Property). (See 45.602-3 and 41 CFR 102-36.215.)
(b) https://www.gsa.gov/forms-library/report-personal-property-sale" target="_blank"> SF 126 (GSA), Report of Personal Property for Sale, and https://www.gsa.gov/forms-library/report-personal-property-sale-continuation-sheet" target="_blank">SF 126A (GSA), Report of Personal Property for Sale (Continuation Sheet). (See FPMR 101-45.303 (41 CFR101-45.303.))
(c) https://www.gsa.gov/forms-library/inventory-verification-survey" target="_blank"> SF 1423 (Rev.5/04), Inventory Verification Survey. (See 45.602-1(b)(1).)
(d) https://www.gsa.gov/forms-library/inventory-disposal-report" target="_blank"> SF 1424 (Rev.5/2004), Inventory Disposal Report (See 45.605). https://www.gsa.gov/forms-library/inventory-disposal-report" target="_blank">SF 1424 is authorized for local reproduction.
(e) https://www.gsa.gov/forms-library/inventory-disposal-schedule" target="_blank">SF 1428 (Rev.6/2007), Inventory Disposal Schedule, and https://www.gsa.gov/forms-library/inventory-disposal-schedule-continuation-sheet" target="_blank">SF 1429 (Rev.5/2004), Inventory Disposal Schedule-Continuation Sheet. (See 45.602-1, 49.303-2, 52.245-1, and 53.249(b).) SF’s https://www.gsa.gov/forms-library/inventory-disposal-schedule" target="_blank">1428 and https://www.gsa.gov/forms-library/inventory-disposal-schedule-continuation-sheet" target="_blank">1429 are authorized for local reproduction.