53.249 Termination of contracts
Source: FAR 53.249 on acquisition.gov
FAR 53.249 mandates the use of specific standard forms for contract terminations to ensure proper documentation and compliance with settlement and inventory requirements.
Overview
FAR 53.249 prescribes the specific forms that must be used in connection with the termination of contracts, as detailed in FAR Subpart 49.6. These forms are essential for documenting settlement proposals, payment requests, and inventory disposal related to contract terminations. The section lists each required form, its purpose, and references the relevant FAR subsections for further guidance. All forms are available through the GSA Forms Library, and most can be locally reproduced except for SF 1034. The regulation also mandates the use of inventory disposal forms (SF 1428 and SF 1429) to support settlement proposals, ensuring standardized documentation and compliance during the contract termination process.
Key Rules
- Prescribed Forms for Termination
- Specific forms (SF 1034, SF 1435-1440) must be used for settlement proposals, payment, and accounting when terminating contracts.
- Inventory Disposal Documentation
- SF 1428 and SF 1429 are required to support settlement proposals involving inventory disposal.
- Form Availability and Reproduction
- All forms are available at the GSA Forms Library; all except SF 1034 may be locally reproduced.
Responsibilities
- Contracting Officers: Ensure the correct forms are used and submitted as required for contract terminations.
- Contractors: Complete and submit the appropriate forms for settlement proposals, payments, and inventory disposal.
- Agencies: Oversee compliance with form usage and maintain records as specified.
Practical Implications
- This section ensures standardized documentation for contract terminations, reducing errors and disputes.
- Contractors must be familiar with the required forms and their purposes to avoid delays in settlement.
- Common pitfalls include using outdated forms or failing to submit required inventory documentation, which can delay the termination process.
(a) The following forms are prescribed for use in connection with the termination of contracts, as specified in subpart 49.6. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms" target="_blank">https://www.gsa.gov/forms. These forms are authorized for local reproduction except for https://www.gsa.gov/forms-library/public-voucher-purchases-and-services-other-personal" target="_blank">SF 1034.
(1) https://www.gsa.gov/forms-library/public-voucher-purchases-and-services-other-personal" target="_blank"> SF 1034 (GAO), Public Voucher for Purchases and Services Other than Personal. (See 49.302(a).)
(2) https://www.gsa.gov/forms-library/settlement-proposal-inventory-basis" target="_blank"> SF 1435 (Rev. 03/2016), Settlement Proposal (Inventory Basis). (See 49.602-1(a).)
(3) https://www.gsa.gov/forms-library/settlement-proposal-total-cost-basis" target="_blank"> SF 1436 (Rev. 5/2004), Settlement Proposal (Total Cost Basis). (See 49.602-1(b).)
(4) https://www.gsa.gov/forms-library/settlement-proposal-cost-reimbursement-type-contracts" target="_blank"> SF 1437 (Rev. 9/1997), Settlement Proposal for Cost-Reimbursement Type Contracts. (See 49.602-1(c) and 49.302.)
(5) https://www.gsa.gov/forms-library/settlement-proposal-short-form" target="_blank"> SF 1438 (Rev. 5/2004), Settlement Proposal (Short Form). (See 49.602-1(d).)
(6) https://www.gsa.gov/forms-library/schedule-accounting-information" target="_blank"> SF 1439 (Rev. 7/1989), Schedule of Accounting Information. (See 49.602-3.)
(7) https://www.gsa.gov/forms-library/application-partial-payment" target="_blank"> SF 1440 (Rev. 01/1995), Application for Partial Payment. (See 49.602-4.)
(b) https://www.gsa.gov/forms-library/inventory-disposal-schedule" target="_blank"> SF 1428 (Rev. 6/2007), Inventory Disposal Schedule, and https://www.gsa.gov/forms-library/inventory-disposal-schedule-continuation-sheet" target="_blank">Standard Form 1429 (Rev. 1/2016), Inventory Disposal Schedule-Continuation Sheet, shall be used to support termination settlement proposals listed in paragraph (a) of this section, as specified in 49.602-2. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms" target="_blank">https://www.gsa.gov/forms.