9.307
Government administration procedures
FAR 9.307 ensures clear communication and formal processes for first article testing, requiring all changes to be made through official contract modifications.
Overview
FAR 9.307 outlines the administrative procedures the Government must follow for first article testing and approval. It details the responsibilities of the contract administration office, the Government laboratory or activity conducting the test, and the contracting officer in managing the notification, testing, and approval process for first articles. The section ensures that all parties are informed and coordinated, and that any required changes to contract specifications are handled through formal contract modifications rather than informal notices.
Key Rules
- Advance Notification of Shipment
- The contract administration office must notify the testing activity in advance of the first article or test report shipment, provide contractual testing requirements, highlight contractor notice obligations, and request completion dates for testing or evaluation.
- Approval Communication and Contract Changes
- The testing activity must inform the contracting office of the approval status. The contracting officer must notify the contractor and contract administration office, including shipment and line item details. Any changes to specifications must be made via the contract's Changes clause, not through approval/disapproval notices.
Responsibilities
- Contracting Officers: Notify contractors of first article approval status and ensure any changes are processed formally.
- Contractors: Await official notification of first article approval and comply with contract requirements for first article testing.
- Agencies: Provide timely notifications, coordinate testing, and ensure proper documentation and communication among all parties.
Practical Implications
- This section ensures a clear, auditable process for first article testing and approval, reducing miscommunication and unauthorized changes. Contractors must be aware that only formal contract modifications can alter requirements, and should track all notifications and approvals closely to maintain compliance.