WAWF/WIDEAREA (Workflow)

What is WAWFWIDEAREA (Workflow)?

WAWF (Wide Area WorkFlow), commonly referred to now as iRAPT (Invoicing, Receipt, Acceptance, and Property Transfer), is a secure, web-based system managed by the Department of Defense (DoD). It's primarily used by government contractors to electronically submit invoices, receiving reports, and acceptance documents related to their contracts. Using WAWF/iRAPT is often a mandatory requirement stipulated in the contract terms and conditions.

Definition

WAWF/iRAPT provides a standardized and secure method for contractors to interact with government agencies regarding payments. It facilitates electronic submission and processing of invoices, eliminates paper-based processes, and provides real-time visibility into the status of invoices and payments. The system allows for electronic receiving and acceptance of goods and services by government personnel, creating an electronic record of the entire transaction. WAWF/iRAPT is critical for compliance with the Prompt Payment Act and other regulations, ensuring contractors are paid in a timely manner for services rendered. The Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS) provide guidance on its use.

Key Points

• Mandatory Usage: Many government contracts mandate the use of WAWF/iRAPT for invoicing and payment processing.
• Electronic Documentation: All invoices, receiving reports, and acceptance documents are submitted and stored electronically.
• Real-time Tracking: Contractors can track the status of their invoices and payments in real-time.
• Payment Compliance: Using WAWF/iRAPT helps ensure compliance with prompt payment regulations.

Practical Examples

1. Submitting an Invoice: A contractor delivering software development services under a DoD contract uses WAWF/iRAPT to submit an invoice upon completion of a milestone. The invoice is routed to the designated government personnel for review and approval.
2. Receiving Report: Upon receiving a shipment of hardware, a government receiving official uses WAWF/iRAPT to create an electronic receiving report, confirming the items were received in good condition and in the correct quantity.
3. Acceptance of Services: After a training program is successfully completed, the government's Contracting Officer's Representative (COR) uses WAWF/iRAPT to formally accept the services, triggering the payment process.