26IFB63 EMS Medical and Pharmaceutical Items

Williamson County, Texas, through its EMS division, is seeking qualified vendors to supply medical and pharmaceutical items under Solicitation Number 26IFB63, with bids due by August 4, 2026. The contract, an Invitation for Bid, focuses on providing essential medical supplies including pharmaceuticals, trauma equipment, diagnostic tools, and consumables critical to EMS operations, with specific brand and packaging requirements for items such as epinephrine, atropine, naloxone, trauma tourniquets (C.A.T. only), ECG electrodes, syringes, IV administration sets, oxygen regulators, and specialized kits like the OB kit and infection isolation kit. All items must meet exact technical specifications, with no substitutions allowed for designated products, and packaging must adhere to strict guidelines—such as individual bottle packaging for nitro tablets, syringes in strips of five and boxes of one hundred, and biohazard bags limited to fifty per package. FOB destination terms apply, requiring all transportation and delivery costs to be included in bids, with deliveries directed to Georgetown, TX using common carriers like UPS or FedEx, and palletized loads needing lift gate delivery due to the absence of forklift facilities. Bidders must maintain an active, secure, publicly accessible website enabling Williamson County staff to log in, place orders directly, and verify product availability and specifications, a requirement that is mandatory and failure to meet it disqualifies the bid. Proposals must include a completed Price Sheet, Conflict of Interest Questionnaire (FORM CIQ), Executive Summary detailing any added value or superior alternatives, and proof of insurance meeting minimum thresholds including $1M commercial general liability, $1M auto liability, $500K employer’s liability, statutory workers’ compensation, and $5M umbrella coverage, all naming Williamson County as an additional insured. Vendors must comply with federal and state regulations including 2 C.F.R. Parts 200, 25, and 180, the Drug-Free Workplace Act, False Claims Act, Byrd Anti-Lobbying Act, and civil rights statutes, while also certifying non-discrimination against firearm entities and no boycott of Israel or energy companies. The contract has an initial twelve-month term with potential extensions up to a maximum of thirty-six months, and the County may apply local preference for Williamson County residents within three percent of the lowest bid or environmental preference for vendors exceeding environmental standards. Invoices must reference the contract and purchase order, include itemized quantities