6515--VACUUM ERECTILE DEVICE FOLLOW-ON AWARD

The Department of Veterans Affairs Strategic Acquisition Center awarded a competed contract to LMH Hawthorne Healthcare Inc. DBA Pisces Healthcare Solutions for the procurement of Automatic and Manual Vacuum Erectile Devices (VED) under a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract is structured as an indefinite-delivery/indefinite-quantity (IDIQ) agreement with a minimum guaranteed order of $1,000 and a maximum aggregate value of $9,000,000 across all orders. The base period includes one year with four one-year option periods, allowing the total contract duration to extend up to 60 months. The acquisition is governed under NAICS code 339113 with a size standard of 800 employees, and participation is restricted to certified SDVOSBs. Deliveries are made to Veterans Health Administration facilities, Community Based Outpatient Clinics, and directly to veteran addresses nationwide under FOB destination terms, with inspection and acceptance occurring at the point of delivery. The contractor must ensure uninterrupted supply for the full contract term including all options, maintain FDA-approved devices, and provide verified manufacturer authorization covering all 50 U.S. states, Washington D.C., Puerto Rico, and the Philippines. All offers must be submitted electronically in four volumes: Technical, Past Performance, Price, and Administrative Documents, with strict format and file type requirements. Technical evaluation is a two-phase Pass/Fail process—failure eliminates the offeror—from which past performance and price are assessed. Price must include a 3% Service Level Agreement fee embedded in all unit prices and be submitted via Excel spreadsheet. Invoices must be processed through VA’s Electronic Invoice Presentment and Payment System (EIPPS) using X12 EDI formats. Contractors are required to comply with FAR and VAAR clauses covering ethics, whistleblower rights, Buy American, small business subcontracting limitations, and electronic payment protocols. The contractor must protect Protected Health Information and Personally Identifiable Information without requiring a Business Associate Agreement, and must declare any pending litigation from the past five years. A Letter of Supply from the manufacturer, affirming continued product availability for the entire contract term, is mandatory. The contract includes evaluation for supply availability, delivery timeliness, labeling accuracy, and Quality Status Report submission, with specific Acceptable Quality Levels defining performance thresholds. The award was issued following a solicitation with amendments clarifying submission deadlines, removing the Patient Unique Identifier requirement, and adding physical evaluation sample submission protocols.