Athletic Wear and Equipment

Project Overview Anoka-Ramsey Community College (ARCC) invites qualified athletic apparel and equipment vendors to submit proposals for an exclusive multi-year relationship agreement to supply athletic uniforms, team apparel, spirit wear, practice gear, and athletic equipment for its intercollegiate athletic programs. ARCC seeks to establish a supplier capable of delivering high-quality products, competitive pricing, responsive customer service, and brand enhancement support consistent with NJCAA standards and collegiate athletic expectations. The successful proposer will demonstrate the ability to support the operational, marketing, branding, and competitive goals of the ARCC Athletics Department while fostering a collaborative long-term relationship. OBJECTIVES Establish a direct supplier relationship to maximize operational efficiencies and cost savings. Provide a dedicated account representative to service ARCC athletic programs in a timely, professional, and proactive manner. Create consistent athletic branding and uniform standards across all sports programs to enhance recruiting and institutional identity. Collaborate with ARCC Athletics and Marketing departments to promote and protect the ARCC brand image. Minimize overall apparel, equipment, and supply costs through preferred pricing structures and strategic purchasing programs. Deliver products that meet or exceed NJCAA standards for durability, athletic performance, fit, and appearance. Provide FOB Destination shipping terms with all freight charges prepaid by the awarded vendor. Maintain reliable delivery timelines and communicate lead times on all orders and quotes. Support ARCC’s ability to source products externally if awarded vendor cannot provide required items within acceptable timelines or specifications. Men's # Player Season Soccer 24 FALL (Aug- Nov); WINTER (January- March) Basketball 15 September- March Baseball 30 FALL (Aug- Oct); WINTER (Jan- Mar) Women's Soccer 18 FALL (Aug- Nov); WINTER (Jan- Mar) Volleyball 15 FALL (Aug- Nov); WINTER (Jan- Mar) Basketball 15 September- March Softball 16 FALL (Aug- Nov) WINTER (Jan- Mar) Co-Ed Teams Soccer 20 FALL (Aug- Nov); WINTER (Jan- Mar) Basketball 15 September- March Technical/Functional Requirements The successful vendor shall provide products and services including, but not limited to: Athletic Uniforms Competition uniforms for all varsity sports Home, away, and alternate uniforms Warm-ups and sideline apparel Coaching apparel Practice Apparel and Training Gear Practice jerseys Shorts and training apparel Compression gear Outerwear and weather-related gear Spirit Wear and Fan Merchandise Branded apparel for students, alumni, and supporters Campus bookstore or online store support Promotional apparel Athletic Equipment Including but not limited to: Basketballs Volleyballs Softballs and baseballs Training equipment Bags and accessories Branding and Marketing Support Graphic design assistance Brand consistency guidance Team catalog creation Online ordering portals Promotional and sponsorship collaboration Budget The budget for this contract is anticipated to be $100,000.00 per year of the contract. Selection Process The selection process includes Interim Vice President of Finance and Administration, Athletice Director, Assistant Athletic Director This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 20 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 30 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10 Total 100 Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 36 MONTHS or 3YEARS (no more than FIVE years without the Vice Chancellor-CFO’s approval)]. If Minnesota State and Respondent are unable to negotiate and sign a contract by 07/30/26, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.