Authorized Kubota Equipment Service, Repair, Maintenance, and OEM Parts

The City of Pasadena is soliciting vendors to provide authorized service, repair, maintenance, and OEM parts specifically for its Kubota equipment, which includes turf tractors, skip loaders, and a 7-gang mower used predominantly by the Parks and Recreation Department. The scope emphasizes the need for prompt service and dependable parts availability to minimize vehicle downtime and ensure continuous operational readiness in managing its fleet of around 1,100 vehicles and equipment units. All service and repair activities must adhere strictly to manufacturer-approved procedures using original equipment manufacturer (OEM) parts, underscoring the specialized nature of this equipment. Performance expectations focus on timely delivery of services and parts, with a delivery timeline set at no more than 90 days following receipt of a City purchase order. This solicitation, issued by the Public Works Department, BSFMD of the City of Pasadena, California, follows a competitive informal process with a submission deadline of June 5, 2026. Required documentation includes certifications for equal opportunity employment and non-discrimination, compliance with federal lobbying restrictions, and demonstration of relevant experience through a detailed experience form. Vendors must maintain comprehensive insurance coverage, including Garagekeeper’s Legal Liability and Automobile Liability with minimum limits, as well as Workers' Compensation in accordance with California state law. The City of Pasadena and its officials must be named as additional insured parties, with contractor insurance designated as primary coverage. Failure to maintain the required insurance constitutes a material breach, allowing the City to terminate the contract or secure coverage independently. The contract administration is handled by the City’s Purchasing Division, with payment terms set at 30 days post-invoice. The solicitation does not disclose pricing details or a formal evaluation weighting system but indicates that technical compatibility with the City’s existing operating environment may factor into proposal evaluations.