Cooling Tower Water Treatment Program-27

The University of North Carolina Greensboro Facilities Operations Utilities department is seeking a vendor to deliver a comprehensive water treatment program for all cooling towers on campus under solicitation 69-LK260702, with a projected start date of September 1, 2026, or upon final contract execution, whichever is later. The primary objective is to maximize the efficiency and extend the service life of the university's heating, chiller, and condenser water systems by minimizing corrosion, biological growth, and scale buildup using environmentally friendly chemicals and optimized water usage. The vendor is required to conduct monthly water testing across seven condenser systems, maintain cooling tower cycles between 6.0 and 10.0 with a maximum conductivity of 1000, and provide detailed product bulletins and a summary of the proposed chemical feed and control system. All work must comply with the North Carolina State Building Code, NC DOT regulations for transportation, and industry best practices. The contract has an initial term of three years, with option periods allowing for two additional one-year extensions at the state’s sole discretion, potentially extending performance through August 31, 2031. Vendors must submit pricing via Attachment A, which must reflect total costs inclusive of handling, transportation, administration, and all associated fees, excluding sales and use taxes due to UNCG’s tax-exempt status. All prices must be stated to no more than two decimal places and will be truncated, not rounded, beyond that limit. Invoicing must follow the single invoice model, with each invoice tied to a specific order and including detailed breakdowns of material, labor by classification, equipment, and subcontracted costs, supported by copies of supporting invoices. Invoices are not eligible for payment until services are inspected and formally accepted. The vendor must designate a customer service point of contact for all billing and service inquiries, while the state will assign a contract manager to oversee performance. Mandatory certifications include financial stability, no debarment or suspension from federal or state programs, competitive and non-collusive submission, and registration with the North Carolina Secretary of State. The place of performance is FOB Greensboro, North Carolina, and the vendor must provide a certification of financial condition and documentation on the locations of all workers utilized. False certifications are considered a Class I felony under North Carolina law.