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This Subcontract opportunity from Texas was posted on June 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Invoicing and Payment Administration (Paper-Based)

Closed
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410
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POSTED

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DEADLINE

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NAICS: 561410
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Municipal Records Digitization and Document Management Services
Solicitation # 2027-10
The Town of Cave Creek is issuing a Request for Information (RFI) under solicitation number 2027-10 to identify professional services for the digitization, organization, and preservation of municipal records. The project involves the conversion of approximately 462 boxes containing an estimated 1.1 million images, including financial documents, engineering plans, building permits, and historical records. The Town seeks industry recommendations on full-color scanning, quality assurance, and document-level indexing to enable retrieval by parcel number, permit number, property address, customer name, or keywords. A key requirement is the integration of these digital records with existing systems, specifically Laserfiche and SmartGov, while ensuring compliance with records-retention standards and the safe handling of fragile or oversized materials. This RFI is intended for market research and planning purposes only and does not constitute a formal solicitation for bids or a binding contract. The Town is evaluating the feasibility of a six-month completion timeline and is seeking non-binding budgetary pricing and information on available cooperative purchasing contracts for Arizona municipalities. Responses must be submitted electronically through the OpenGov Procurement Portal by November 19, 2026. The primary point of contact for this effort is Monique Harris, Procurement Administrator.
Procurement

POSTED

7 days ago

DEADLINE

in 10 days

AI Contract Overview

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This contract involves the preparation and submission of triplicate paper invoices that include detailed purchase order information such as item numbers, quantities, pricing, and shipment dates. All invoicing must strictly adhere to the administrative requirements set forth by Dallas Area Rapid Transit (DART). The contract is designated as a subcontract opportunity with a NAICS code of 561410, which pertains to business support services. The solicitation was posted on June 4, 2026, with a response deadline set for June 9, 2026. The scope of work emphasizes compliance with DART’s paperwork standards and timely processing of payment administration through paper-based invoicing methods. Although specific location details and points of contact are not provided, the contracting agency is identified as Dallas Area Rapid Transit under the state of Texas.

General Info

Prepare and submit triplicate paper invoices per DART’s administrative and payment processing requirements.

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 2099124.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

SPRING MEMBER - ref 2099124

AI Contract Breakdown

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Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyTexas → Dallas Area Rapid Transit
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Preparation and submission of triplicate paper invoices containing PO details, item numbers, quantities, pricing, and shipment dates, in compliance with DART’s administrative requirements.

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Same awarding agency

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NAICS: 423430
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Solicitation 2101505 is issued by the Dallas Area Rapid Transit Authority for the procurement of SWTCH LAN SW1024POE 8POE+2GB X hardware. The solicitation was posted on October 23, 2026, with a response deadline of November 13, 2026. All bids must reflect FOB Destination shipping terms with freight costs included in the overall price, as the Authority typically does not accept FOB Origin or Prepay and Add terms. Delivery timing and rates are critical, and failure to meet specified schedules may result in rejection or termination for default. The contract is governed by the Authority's Purchase Order Terms and Conditions, which mandate that all supplies be of merchantable quality and conform to technical specifications and manufacturer part numbers. Payment terms are Net 30, with invoices paid 30 days from the receipt of the invoice or the order, whichever is later. Invoices must be submitted in triplicate to the designated email address and include the purchase order number, item descriptions, quantities, and extended totals. The Authority is exempt from Texas state and local sales and use taxes. Sellers must adhere to strict compliance and ethical standards, including certifications that they do not boycott Israel and are not associated with foreign terrorist organizations. Additionally, sellers must warrant that no Authority officials have a pecuniary interest in the order and that no gratuities have been provided. The agreement also requires a commitment to equal employment opportunity for all employees and subcontractors. The Contracting Officer maintains the right to terminate the order for default if the seller fails to perform within specified time periods, potentially making the seller liable for reprocurement costs.
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