Microsoft Licensing Assessment & Optimization Consulting

The University of North Texas System is seeking a subcontractor to perform a comprehensive audit of its current Microsoft licensing agreements, including Enterprise Agreement, Educational Enrollment Service, and Cloud Solution Provider arrangements. The engagement requires a detailed assessment to identify underutilized licenses, compliance gaps, and potential overspending across all licensing models. The contractor must analyze usage patterns, alignment with institutional needs, and adherence to Microsoft’s licensing terms to uncover opportunities for optimization. Recommendations must be strategic, actionable, and backed by a clear cost savings analysis that demonstrates potential financial impact. The deliverables include a finalized report outlining remediation steps, licensing consolidation opportunities, and forward-looking guidance to ensure ongoing compliance and efficiency. The audit must account for the scale and complexity of the university system’s environment, with a focus on long-term sustainability and licensing governance. Proposals are due by July 16, 2026, and the work falls under NAICS code 541611 for management consulting services. The contract is structured as a subcontract, with performance expected to align with the needs of the Texas-based university system, though no specific location for performance has been designated.