Amend 2: NURSE PRACTITIONER (NP) & PHYSICIAN ASSISTANT (PA-C) SERVICES FOR THE PINE RIDGE IHS HOSPITAL

Amendment 2: To upload responses to questions. 

6.26.26

Amendment 1: To extend closing date to 7/1/2026. 

6.25.26

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.2, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Products and Commercial Services (Title VIII of the Federal Acquisition Streamlining Act of 1994)(Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
B.    The Great Plains Area Indian Health Service (IHS) Pine Ridge Hospital intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00153.
C.    This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular
(FAC) 2025-05 08/07/2025.
D.    This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, and the associated NAICS Code is 561320-Temporary Help Services, which has a small business size standard of $34.0 million.
E.    The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.
F.    To provide the following for the Pine Ridge Outpatient Department, Pine Ridge, SD: 
Schedule of Services
CLIN NO.           Description                                                                   Quantity    
1    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
2    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
3    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
4    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
5    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours))    2088    Hrs.        
6    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
7    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
8    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
9    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
10    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
11    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours))    2088    Hrs.        
12    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
13    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
14    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
15    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
16    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
17    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
18    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
19    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
20    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
21    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
22    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours))    2088    Hrs.        
23    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        
24    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.        

25    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.    

26    Mid-level Provider Services (58 Hours x 6 FTE =2088 Hours)    2088    Hrs.

The unit of measure for all CLINs is standardized to 2088 hours per six (6) week period. All CLIN quantities are updated accordingly. 
Performance Work Statement (PWS) is included as an attachment along with Request for Quote (RFQ 75H70626Q00153). 
G. The period of performance will be set up with a base period of six (6) weeks followed by twenty-five (25) option periods of six (6) weeks each, for a potential total of thirty-six (36) months of service.
H.    FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation Date).
I.     Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:
1-    Solicitation number 75H70626Q00153.
2.    Closing Date: July 2nd, 2026 at 4:00 pm MST.
3.    Name, address and telephone number of company and email address of contact person.
4.    Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5.    Terms of any express warranty.
6.    Price and any discount terms.
7.    "Remit to" address, if different than mailing address.
8.    Acknowledgment of Solicitation Amendments (if any issued)
9.    Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).
10.    A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
J.    FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation Date) Award will be made to the offeror whose quote is technically acceptable and offers the lowest total evaluated price. Award will be made on an “all on none” basis to the lowest responsive and responsible offeror. The Government will evaluate proposals solely on the factors and criteria stated in this solicitation. No other factors will be considered. 
                                           EVALUATION FACTORS FOR AWARD
                                      Lowest Price Technically Acceptable (LPTA)
                                          Mid-level Providers (NP/PA-C) Services
                      Pine Ridge Indian Health Service Hospital | Great Plains Area IHS

EVALUATION FACTOR 1:  PRICE  (Pass/Fail)

Rating Method: Pass / Fail   A price is "Acceptable" if it is complete, reasonable, and does not reflect an unbalanced offer.

Evaluation Criteria:
The Government will evaluate price for completeness and reasonableness. Offerors must submit a completed price schedule with fully loaded hourly rates for all labor categories and periods of performance (base year and all option years). Prices will be compared to the Independent Government Cost Estimate (IGCE) and available market data to assess reasonableness.

To receive a rating of PASS, the offeror's price submission must:
•    Include a completed price schedule with fully loaded rates for all CLINs and all periods of performance (base year + all option years).
•    Reflect rates that are not materially unbalanced (no front-loading or disproportionate pricing in individual option years).
•    Price will be evaluated for completeness and reasonableness in accordance with FAR Part 12 procedures. The Government will not evaluate price realism.
•    Be mathematically correct and internally consistent across all CLINs and periods.

Note: Price reasonableness will be determined by comparison to the IGCE and applicable market data (e.g., BLS OES wage data, GSA CALC+). Price realism is not evaluated under this LPTA solicitation.

EVALUATION FACTOR 2:  TECHNICAL CAPABILITY  (Pass/Fail)

Rating Method: Pass / Fail   All technical factors must receive a "Pass" rating. A "Fail" on any single factor renders the technical proposal unacceptable.

Offerors must submit a Technical Proposal demonstrating the ability to meet all requirements of the Performance Work Statement (PWS). The Technical Proposal shall be evaluated on the following factors:

Factor 1: Licensure, Certification, and Credentialing
Evaluation Criteria:
•    Each proposed NP or PA-C must hold a current, active, and unrestricted NP License or PA license issued by any of the 50 United States, the District of Columbia or the Commonwealth of Puerto Rico
•    Maintain current national certification as a Family Nurse Practitioner (FNP) or in Adult/Family Medicine appropriate to the scope of services throughout the period of performance.
•    Each proposed NP or PA-C must meet IHS credentialing and privileging requirements and be eligible for medical staff privileges at Pine Ridge IHS Hospital.
•    Documentation of current licensure, certifications (BLS/ACLS if required by facility), and DEA registration (if applicable) must be provided for each proposed individual.

PWS Reference: PWS Section C3.2 — Qualifications and Credentials

Factor 2: Scope of Practice and Clinical Competency
Evaluation Criteria:
•    Each proposed NP or PA-C must demonstrate the ability to provide the full scope of midlevel services as defined in the PWS, including clinical care, women’s health (as privileged), urgent care procedures (as privileged), patient education and counselling, consultation/coordination, emergency stabilization/transfer, provide services at outreach locations, documentation and compliance, quality and standards, EHR documentation, participation in multidisciplinary case discussions, referrals and care coordination.
•    The offeror shall demonstrate the ability to provide fully credentialed NP/PA personnel post-award. Offerors may submit sample resumes or general qualification summaries. Final credentialing will occur after award in accordance with facility’s privileging requirements. 

PWS Reference: PWS Section C.3.1 — Scope of Work; C.3.3 — Credentialing and Privileging

Factor 3: Staffing Plan and Coverage Capability
Evaluation Criteria:
•    This contract is for non-personal services. The contractor retains responsibility for hiring, supervising and managing personnel. The Government evaluates only the contractor’s staffing approach, no individual personnel. 

PWS Reference: PWS C.8.4- Staffing Coverage — Staffing Requirements; C2.1 Purpose of Contract

EVALUATION FACTOR 3:  PAST PERFORMANCE  (Pass/Fail)

Rating Method: Pass / Fail   Past Performance is "Acceptable" if the offeror demonstrates a satisfactory record of performance on relevant contracts.

Submission Requirements:
Offerors must provide a minimum of three (3) past performance references for contracts or agreements performed within the last three (3) years from the date of solicitation issuance that are relevant in scope, complexity, and dollar value to this requirement. Each reference must include:

•    Contract/Order Number (if applicable)
•    Contracting Agency or Organization
•    Contract Value and Period of Performance
•    Scope of services performed (brief narrative)
•    Point of Contact Name, Title, Phone Number, and Email Address
•    Whether the contractor was the prime or a subcontractor
Relevancy Standard:
A reference is considered relevant if it involved the provision of healthcare staffing services — specifically Nurse Practitioner (NP) or Physician Assistant (PA-C), or equivalent advanced practice health clinical staffing — in a hospital, clinic, or federally qualified health center setting. References for staffing in Indian Health Service, Tribal, or other federally operated healthcare facilities are considered highly relevant.
Evaluation Criteria — to receive a rating of PASS:
•    At least three (3) qualifying references must be submitted. References submitted with no contactable POC will not be considered.
•    At least two (2) of the three references must be relevant in scope (healthcare staffing — preferably midlevel provider staffing (PA-C / NP).
•    None of the submitted references may reflect a history of: contract termination for default or cause, sustained findings of contractor misconduct, debarment or suspension, material performance deficiencies, or pending legal action arising from contract performance.
•    The Government reserves the right to contact references independently and to use information from CPARS, PPIRS, or other government databases to supplement the evaluation.
•    Offerors with no relevant past performance history will receive a rating of "Neutral," which is neither favorable nor unfavorable, and will not result in a Fail rating solely on that basis.

ADJECTIVAL RATING DEFINITIONS

Rating           Score    Definition
Acceptable    PASS    The offeror's proposal meets all requirements of the evaluation factor. No significant deficiencies are identified. The offer is eligible for award consideration.

Unacceptable    FAIL    The offeror's proposal fails to meet one or more requirements of the evaluation factor. A Fail on any single factor renders the entire offer ineligible for award, regardless of price.

Neutral    N/A    Applicable to Past Performance only. The offeror has no relevant past performance history upon which to base a meaningful assessment. A Neutral rating is neither favorable nor unfavorable and does not result in a Fail.

ORDER OF EVALUATION
Proposals will be evaluated in the following order:
•    Step 1 — Technical Capability: Proposals that fail any Technical Factor will be excluded from further evaluation.
•    Step 2 — Past Performance: Proposals that fail Past Performance will be excluded from further evaluation.
•    Step 3 — Price: Among technically acceptable and past-performance acceptable offerors, award will be made to the offeror with the lowest evaluated total price.

K.     FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Deviation Date)- See attachment; in by reference.
L.     Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable included below.
M.    Offers will be accepted electronically, Submit via e-mail to the following:
Attn: Mary Sarenana, Purchasing Agent email: contact@example.gov
Any questions, please submit by June 18th, 2026 by 4:00 pm MST.
Contractors must obtain a Unique Entity ID (UEI) number and Taxpayer Identifying number (TIN); and be registered with www.sam.gov.
Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ 75H70626Q00153) and be returned no later than the date referenced in Paragraph #I-2. All required information must be submitted to be considered responsive and eligible for award. 
No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract. 
Contractor must be registered with the System for Award Management (SAM) at www.sam.gov 
Invoice Processing Platform (IPP) 
In compliance with the Office of Management and Budget (0MB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. 
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov 
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at +1 (555) 000-0000 (M-F 8AM to 6PM ET), or contact@example.gov. Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.
ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.