Pre-Advertisement Notice for Various Pumps and Parts Repair and Services

The City of Atlanta, through the Department of Watershed Management, is initiating a multi-step sealed bid process to procure comprehensive pump repair, maintenance, installation, and parts replacement services across its municipal facilities. The procurement is structured around nine distinct pump classification groups, including vertical turbine, horizontal split case, submersible, centrifugal, vertical chopper, progressing cavity, piston type positive displacement, Watson Marlow, and vacuum and hydraulic pumps. Interested vendors must first complete a prequalification phase demonstrating extensive experience in full-service pump support, encompassing procurement, disassembly, detailed inspection, transportation, repairs to original equipment manufacturer standards, reassembly, and startup. Vendors are required to strictly adhere to OSHA standards, lockout/tagout procedures, manufacturer safety guidelines, and all applicable local, state, and federal safety codes, ensuring controlled environments to prevent damage, debris intrusion, and accidental entry. All work must be performed using new, unused materials conforming to the latest OEM specifications, with replacement of fasteners, gaskets, and O-rings mandated. Personnel must be certified in shaft alignment, welding, and machinist work, with specific Watson-Marlow or Xylem certification required for those pump types. Subcontractors must be pre-approved by the City, fully disclosed in the bid, and must complete IIREA forms, with the prime vendor bearing full liability for their performance. Proposals must include comprehensive documentation such as manufacturer warranties, operating and service manuals, descriptive literature, samples, packing lists, and annual purchase reports. All packages must be marked with the City’s purchase order number and user department, accompanied by a sealed packing list, and must ensure safe transit and undamaged delivery per commercial practices. Inspections may occur at both the vendor’s facility and the installation site, with final acceptance dependent on successful seven-day continuous operation following startup and certification of conformance to all technical and safety standards. Vendors must submit detailed repair reports with photographs and failure analysis, conduct pre-startup and post-startup training for City personnel within specified timeframes, and provide their own tools, equipment, and safety gear. The City retains the right to conduct unannounced on-site visits at the vendor’s expense and may require reimbursement for associated travel and lodging costs. Pricing is to be submitted under a firm fixed price structure, with bidders permitted to include a multi-year option extending up to three years. While the solicitation number is PE-66062-NONST-2026-0000003