RFP-746-2500000254-2 | Financial Mgmt. for PDS in 1915(c)HCBS Waiver Programs C5684

The contract, identified by solicitation number RFP-746-2500000254-2, seeks financial management services for participants in Kentucky’s 1915(c) Home and Community-Based Services (HCBS) Waiver programs, with performance centered at 275 E. Main St., Frankfort, KY. The work involves defining, documenting, and ensuring compliance with HCBS waiver services as outlined in state and federal regulations, including 42 CFR §441.301(b)(4) and CMS guidelines, to prevent institutionalization while avoiding duplication of state plan benefits. Financial integrity is governed by internal program clauses covering billing flow, public expenditure certification, cost sharing, and co-payments, with invoicing required electronically in Excel format per Kentucky Department of Medicaid Services standards. Payment processing follows Commonwealth procedures, though specific accounting codes like TAS or ACRN are not provided. Offerors must be registered in Kentucky’s Vendor Self Service portal and submit proposals in three distinct parts—Technical, Cost, and Proprietary—each as a single file not exceeding 65 MB in size, with proposals due by August 6, 2026. The solicitation requires detailed entity identification including FEIN, Certificate of Authority, and ownership type; while federal socioeconomic preferences and UEI registration are not mandated, Kentucky resident and qualified nonprofit bidder preferences apply and require notarized affidavits for eligibility. Key personnel must hold active Kentucky certifications in good standing, and all individuals handling Federal Tax Information, PII, or PHI must be U.S. citizens with background checks per IRS Publication 1075. The contractor must implement an Information Security Plan within 30 days of award, encrypt data in transit and at rest, monitor for breaches with automated alerts, report incidents within one hour, and maintain either cyber insurance or a performance bond equal to the contract value. Subcontracting is prohibited without prior written approval from CHFS, and full responsibility for all deliverables remains with the prime contractor. Contractors must also provide language access services for Limited English Proficient individuals as required under Title VI and comply with Kentucky’s data security statutes, including timely breach notification under KRS 61.931–61.934. Performance is evaluated quarterly with monthly reporting via a Performance Report Card due 15 days after each month-end, and acceptance criteria derive from CMS-mandated quality standards covering health and welfare protections, participant service plans, level of