RFP769-26-011526BS Enterprise IT Microsoft Licensing

The University of North Texas System is soliciting proposals for a comprehensive review and strategic assessment of its enterprise Microsoft licensing arrangements under RFP769-26-011526BS, with submissions due by July 16, 2026. The scope centers on evaluating current licensing entitlements across all UNTS institutions, identifying underutilized or non-compliant licenses, analyzing existing agreements including Enterprise Agreement, Enrollment for Education Solutions, and Cloud Solution Provider models, and delivering a formal optimization proposal with detailed cost comparisons and recommendations aligned with Microsoft’s product roadmap. The work must be performed by an authorized Microsoft licensing partner with demonstrated expertise in higher education environments, and proposals must include a comprehensive licensing assessment report, a cost-savings strategy, and a formal licensing quotation in applicable Microsoft format, with the optional inclusion of an implementation roadmap. Proposals are evaluated based on best value, considering multiple non-ranked factors including purchase price, vendor reputation, service quality, alignment with institutional needs, past performance, HUB certification participation, long-term cost, and other relevant attributes, without assigned weights or numerical scoring. Offerors must submit a single technical proposal not exceeding twenty-five pages, along with price sheets and supporting documentation, all via the SciQuest portal using digital signatures compliant with ESIGN and UETA. Additional mandatory requirements include disclosure of organizational conflicts of interest, submission of resumes for key personnel, and completion of a HUB Subcontracting Plan if the contract exceeds $100,000—even for self-performing vendors. Financial statements, details of pending litigation or defaults, and evidence of financial capacity are also required. The contract will be awarded following a competitive trade-off process, not a lowest price technically acceptable approach, and may involve negotiation with the most highly rated proposers; the resulting agreement may include renewals and extensions, with performance expected to support UNT System institutions throughout Texas.