RNLASF APACHE M-TADS/M-PNVS SPARES– LOCKHEED MARTIN SOLE SOURCE

This requirement is for a critical component supporting the International Apache Product Office (IAPO) for the Royal Netherlands Land Air & Space Force (RNLASF) for Procurement of APACHE M-TADS/M-PNVS Spares. This is a sole-source action issued to Lockheed Martin Corporation (CAGE 04939) pursuant to the authority of Federal Acquisition Regulation (FAR) FAR 6.103-1(b); “…only one responsible source and no other supplies or services will satisfy agency requirements.”

The Government contemplates a Firm-Fixed-Pricing (FFP) single purchase resulting in a delivery order to be issued against Basic Ordering Agreement (BOA) SPE4A125G0025 in accordance with the terms and conditions under BOA SPE4A123G0017. The procurement is for the following M-TADS/PNVS items.

DESCRIPTION                                               NSN                                    Part                 QTY

M-PNVS TURRET                                       1240-01-518-3638         79760505-009          3

BORESIGHT MODULE                               1240-01-589-5433         79760230-019          2

COLOR TADS ELECTR DISPLAY & CTL   1240-01-676-4038         79722960-009        10

M-LASER RANGE FINDER/DESIGN)        1240-01-687-6187         79787541-002          5

M-NSA STRUCTURE                                  1240-01-687-6785         79763030-009          3

M-NIGHT SENSOR SHROUD                    1270-01-535-8920         79760015-019          2

M-NSA TARGETING RECEIVER               1270-01-547-7770         79745095-001          2

M-PTUR RECEIVER                                  1270-01-547-7773          79718560-001          2

MPAZD (ADG)                                            1680-01-516-6818         79760545-009          2

Cost and Pricing

Proposal Content/Cost/Price Supporting Documentation. At a minimum, offeror proposal shall include the following:

The offeror shall prepare one summary schedule. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for the P/Ns. Submission must include working excel formulas, if applicable. Submission shall be in accordance with FAR 15.408-2, Table 15-1, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data Are Required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown.

The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract. Accordingly, proposal submittal shall include mandated price analysis of all subcontractor proposals and a cost analysis of each subcontractor proposal for which certified cost or pricing data is required. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-8 Subcontract Pricing Considerations shall accompany proposal submission.

An un-sanitized cost breakdown (all cost information, rates/dollars) shall also be provided in a Microsoft Excel File. The proposed Indirect Expense Rates, Inter-Organizational Transfers (IOTs) and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include at least one of the following:

Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA; or 
Forward Pricing Rate Recommendations (FPRR) from DCAA or DCMA; or
Forward Pricing Rate Proposal (FPRP), Approved Provisional Rates Proposal or other statement 
of current rates including three (3) years of Incurred Cost Submissions to DCAA detailing pools 
and bases (by expense accounts) information which validates the calculations or Three (3) years 
historical actual detailing pools and bases (by expense accounts) information which validates the 
calculations.

Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.

Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POCs) to expedite the question/review process.

Offeror shall identify and address in its proposal all actual or potential Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then offeror shall submit a mitigation plan.

No assumptions, terms, conditions, caveats or exceptions submitted within offeror proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved prior to award.

Offeror shall submit their subcontracting plan with their proposal as a separate document. The subcontract shall be incorporated by reference and made a part of the final award. The subcontract will be used to ensure offeror is on track to meet the goals established in the base contract.

Additional Considerations

Containers - The Government did not provide separate Subcontract Line Item Numbers (SLINs) to accommodate items that may require reusable shipping containers. However, if an item requires a reusable shipping container, a SLIN may be added to allow the offeror to price the item with a shipping container. The offeror shall propose the most expeditious delivery schedule for each item.

First Article Test (FAT) - may be required, and when applicable, the requirement will be documented at the CLIN level and priced separately. When required, the FAT report shall be submitted in English. The offeror may submit a Request for FAT Waiver; however, FAT shall be included on the award in anticipation of the requirement on future orders. FAT is not restricted to a specific ordering period and may be implemented with any order during the duration of the contract at the discretion of the engineering source authority. Offeror may submit a request for waiver, although a waiver is not guaranteed.

Evaluation Criteria - Minimum technical requirements. To be technically acceptable and thus, eligible for award, a proposal must conform to all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements provided within all sections of this solicitation and/or within its attached addenda. Proposals receiving a technical rating of “Unacceptable” will be ineligible for award. Price. In addition to meeting the solicitation’s technical and quantity increment or range requirements above and cost and pricing requirements below, the Government will evaluate a proposal’s pricing for reasonableness. Evaluation of a proposal's pricing will not obligate the Government to order the estimated quantities or to distribute orders in the manner evaluated. The Government may reject a proposal as “Unacceptable”, if its pricing is determined to be materially unbalanced. Cost and Pricing Data. Offerors must provide all cost or pricing information required by FAR 15.4. Failure of a proposal to provide cost or pricing information required by FAR 15.4 will result in said proposal being deemed Unacceptable, and thus, ineligible for award.

Product Quality Deficiency Report (PDQR) - The Product Quality Deficiency Report Program (Army Regulation 702-7) will be used when contractors: 1) deliver deficient items or 2) receive deficient items from a DoD supply chain in support of Army requirements. When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items manufactured under this contract to determine the root cause for deficiencies. Corrective action and Preventative Action to preclude recurrence of discrepancies shall be an integral part of the Contractor’s Quality Program. These defects may be reported from any DoD activity that discovers a defective item.

ProPricer System – If utilizing Propricer, the offeror shall provide the original unedited ProPricer system generated Excel file is hereby requested. In Excel Workbook format (.xlsx) provide a ProPricer system generated “Detail Cost Breakdown” report, with “Export Full Pricing” set to “Annual”. This Excel file shall be a full working cost model containing the original columns, formulas, and worksheets only. Do not modify the ProPricer system generated Excel file in any manner. Excel tabs to include:
•    P-Sheet (needed at minimum)
•    Direct Rates
•    Indirect Rates
•    CERs (if applicable)
•    CER Factors (if applicable)

1LMX System - If using Lockheed Martin 1LMX System the offeror’s proposal submissin shall include section C appendix C – formulized cost reports in excel workbook format (.xlsx). In addition to the hour, rate, and dollar elements, the government is requesting that one of the cost report tables (i.e. cost summary by year) include the following elements.

•    CLIN
•    Pool
•    Class of Cost Display
•    Year
•    BRC
•    Resource-ADLR
•    BRC Name
•    Cost Category

Economic Order Quantities (EOQs) – Economic Order Quantities (EOQs) shall be proposed by the sole source contractor to ensure optimal ordering quantities. The EOQ information requested will assist the Government to avoid disadvantages of quantities and to develop data for the current and future acquisitions. The Government anticipates the offeror’s proposal (in view of market research, historical awards, the nature of the items, and the current economic environment) will include quantities/ ranges that will vary from those being solicited. The solicited quantities are based on estimated annual demands and as such the Government reserves the right to negotiate / award the most advantageous quantities and/ or ranges. In submitting an offer, the offeror is acknowledging that estimated quantities herein are not representation that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. The Government has no obligation to reimburse offeror for any costs should this acquisition be cancelled partially or in entirety before award.

Delivery Schedule – Proposal shall include proposed production lead time and monthly delivery rate.

Proposal Submission – Proposal shall be electronically submitted to Government. Offeror can contact contract team for a DOD Safe Site link for submission purposes.

CLINS - NSNs listed on this effort may be awarded together or separately.

Additional Terms, Conditions, Clauses, and Provisions specific to this procurement needs and/or agency requirement:

•    In accordance with FAR clause 52.215-22, Limitation on Pass-Through charges, if Lockheed Martin intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting contract, Lockheed Martin shall identify in its proposal a description of the value-added provided by Lockheed Martin as related to the work to be performed by the subcontractor(s) as defined by FAR Clause 52.215-23.

•    DFARS Clause 252.211-7003, Item Unique Identification and Valuation may be applicable to items in this Letter RFP.

•    Arms Export Control may be required and when applicable the technical data package will be provided via the DOD safe site, https://safe.apps.mil/ , which contains technical data whose export is restricted by the arms export control act (TITLE 22 U.S.C., SEC 2751 ET SEQ.) or Executive Order 12470. Violation of these export laws are subject to severe criminal penalties. Due to current SAM.GOV software constraints, technical data packages cannot be attached to this notice. Interested parties must submit a request for technical data packages via email to contract specialist point of contact listed below. Ensure the PRON number is entered in the subject line of the email. Once requests are received, the technical data packages will be sent via the DOD safe site, https://safe.apps.mil/. Interested parties have 7 calendar days to retrieve and download the TDP from the DOD safe site before the link expires. 

•    Export Control requires the applicable certifications to be current for both the quoter and manufacturer. The offeror and any source(s) of supply it will use for contract performance must have an active United States/Canada Joint Certification Program (JCP) certification to access export-controlled data. DLA does not intend to delay award in order for an ineligible offeror its source(s) supply to apply for and receive authority approval to access the export-controlled data.

•    For Long Lead Time Items and/or Long Term Contracts, the parties recognize there is a risk that part(s) or component(s) required for performance of the contract/purchase order may become unavailable due to obsolescence. Upon receipt of the contract/purchase order, contractor is responsible for verifying its sources of supply. If at any time during the course of performance contractor becomes aware that it is unable to procure a part or component necessary to fulfill the requirements of the contract, the contractor shall notify the contracting officer in writing within thirty days. Notification shall include contractors recommendation for correction of the problem, if possible, with estimated cost and schedule impact, if any. The contracting officer will determine the appropriate course of action and provide direction to the contractor. In no event will contractor proceed with implementation of its recommendation without written direction from the contracting officer. At the sole discretion of the contracting officer, the contract may be terminated in whole or in part, as appropriate.

•    Product Quality Deficiency Reports (PQDRs): Product Quality Deficiency Reports (PQDRs): The Army utilizes the Product Quality Deficiency Report (PQDR) Program as required by the Defense Logistics Manual (DLM) 4000.25, Volume 2, June 24,2025 Change 21 and AR 702-7-1 to identify, report, and resolve potential deficiencies found by the end user in products from the DoD supply chain. When requested by the Government, the Contractor shall assist the AvMC Systems Readiness Directorate (SRD) or the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items manufactured under this contract to determine the root cause for deficiencies. A final report should be given no later than 75 days after receipt of PQDR exhibit. Corrective action and Preventative Action to preclude recurrence of discrepancies shall be an integral part of the Contractor’s Quality Program. The contractor shall not bill the Government as a direct charge for cooperation with the Government in the resolution of any PQDRs.

•    All communications SHALL be submitted in writing and directly to the contract team(s) email addresses identified on the first page of this RFP. Lockheed Martin shall not contact any other Government personnel other than the person(s) identified. Contacting any Government personnel other than the individual(s) identified could result in an organizational conflict of interest (COI).

•    Army Contract Writing System (ACWS) Transition Information for Contractors: DLA Huntsville utilizes the U.S. Army’s Contracting Enterprise (ACE) systems. ACE is in the process of deploying new solicitation and contract writing software to army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing army contract writing systems, including the system used to create and release this contract. During this transition period, contractors are hereby advised:

The contracting office may use any combination of contract writing systems to generate distributable copies of this contract during its period of performance, as well as any subsequent modifications or orders (if applicable). As a result:

i.    Subsequent documents you receive may appear noticeably different than the original award or previous contractual documents from the same contracting office.

ii.    A change between contract writing systems may cause important information concerning contract terms and conditions to take on different formatting or appear in different parts of later documents issued.

iii.    Contractors shall ensure Customer Relationship Management (CRM) systems and personnel interacting with this contract are prepared to identify and respond appropriately to differences between document versions.

The government does not intend to use the shift between contract writing systems to effect any changes to contract terms and conditions. Therefore:

i.    Contractors should view changes to terms or conditions between document versions as system-generated and potentially erroneous unless accompanied by narrative(s) designating such changes as deliberate and desired.

ii.    Contractors shall inform the contracting officer listed on the first page of the most recent document issued for guidance regarding any suspected or observed inadvertent or system-generated changes (e.g. noticing something missing in a new conformed copy).

iii.    The government will correct any inadvertent or system-generated changes, additions, or omissions discovered by either party, via bilateral modification, at no cost to the contractor.

iv.    The terms and conditions contained in the latest document reflecting deliberate action by the contracting officer (e.g. the last conformed copy of the award not affected by the observed issue) will take precedence until these problems are corrected.

In the unlikely event award information is corrupted or mutilated during system migration and replacement or re-issuance of this contract is necessary for continued contract administration, the contracting officer will:

i.    Issue a continuation contract in accordance with DFARS 204.1601(c) and DFARS PGI 204.1601(c), carrying over all terms and conditions from the last-known version of this contract accurately reflecting mutual agreement of the parties.

ii.    Incorporate the last-known version of this contract accurately reflecting mutual agreement of the parties as an attachment to the replacement or continuation contract for future reference.

iii.    Ensure any such reissuance or continuance is properly reported to preserve the integrity of contractor performance measurement data, if any (E.G. FAPIIS, CPARS).

•    Small Business Subcontracting Plan: the contractor shall continue participation in the Department of Defense (DoD) Test Program for a Comprehensive Subcontracting Plan with the Defense Contract Management Agency (DCMA). A small business subcontracting plan will not be required by the Government for this subsumable, increment add-on, or delivery order contracts unless the contractor fails to meet the goals outlined in the comprehensive subcontracting plan agreement with DCMA.

•    Progress Payments FAR 52.232-16 may be included in the subsequent delivery order. If progress payments are desired, they shall be expressly requested in the proposal. Progress Payments will be discussed to during negotiations.

Applicable, narratives, clauses, and provisions shall be reviewed prior to award. 

Delivery shall be to:     DODAAC: DNE002
Traffic Bureau of the Netherlands Ministry of Defense
9220 Rumsey Rd
Columbia, MD 21045-1945
Phone: (410) 964-1065
Fax: (410) 964-1069

Inspection and Acceptance: Hardware to be delivered at Origin via DD-250.

Accelerated delivery is encouraged and authorized at no additional cost to the Government.

Timelines

Solicitation Receipt – Request offeror acknowledge receipt of solicitation SPRRA126R0053 within 3 business days and feedback on feasibility in meeting the closing date of 1700CST 1 September 2026 referenced in solicitation submittal email and SAM.GOV posting. If offeror elects to "No Bid", please provide detailed rationale and an alternate source of supply.

Proposal Receipt - Upon receipt of proposal, DLA Contracting Team shall acknowledge receipt. Within 3 business days, the Government will identify deficiencies, request additional information/documentation, and/or provide proposal acceptance. Offeror’s proposal shall remain valid for a minimum of one hundred and twenty (120) days from the date of acceptance.

Summary

All communications shall be submitted in writing directly to the DLA contracting team for this effort. Offeror shall not contact any other Government personnel other than the person(s) identified.