Scribe Licensing

The Texas Department of Public Safety is seeking to procure enterprise licenses for an AI-powered process documentation and playbook automation platform, specifically Scribe by Colony Labs, Inc., or an equivalent product that meets the stated functional requirements. The procurement includes one Hub Management Module, fifty Creator Licenses—ten at the first-tier pricing level and forty at the second-tier—and two thousand five hundred Viewer Licenses, all valid for a one-year term beginning at license activation. The platform allows authorized personnel to record desktop and browser activities to automatically generate annotated, step-by-step procedural guides and playbooks, organize content within governed teams and hubs with precise access controls, and distribute interactive documentation for training, standard operating procedures, knowledge management, and operational efficiency throughout the agency. All licenses come with standard maintenance, software updates, and technical support for the duration of the term. The solicitation, identified as 405-26R0013757, was posted on July 10, 2026, with a response deadline of July 24, 2026. It is classified as a state and local government procurement, with the Texas Department of Public Safety as the procuring agency. The place of performance is in Texas, and all licenses must be delivered and supported within this jurisdiction. Primary point of contact for inquiries is Daniel Ashby, reachable via email at Daniel.Ashby@dps.texas.gov or phone at 512-424-2086. The procurement does not specify a set-aside classification or NAICS code, and vendors must ensure full compliance with the functional specifications for the platform, including the ability to integrate with existing agency workflows and maintain operational security standards.