Transcription Services

The North Dakota Court System has issued Request for Proposal (RFP) number 180-2025-01 to procure transcription services for court proceedings, with proposals due by December 31, 2025. The objective is to select a vendor capable of providing a user-friendly and efficient process enabling individuals to request, purchase, and receive court transcripts. The contract will cover transcript production using digital audio recordings, ensuring timely delivery ranging from expedited (14-day) to standard (60-day) turnaround times, with strict adherence to formatting, accuracy, and quality assurance standards as specified by North Dakota court rules. The vendor must maintain a secure and accessible transcript request system operational by January 1, 2026, accommodate users without internet or credit card access, and ensure secure payment processing with safeguards against premature fund release. Award decisions will be based on a best-value trade-off approach considering cost (30 points), organization qualifications and staffing (30 points), proposed production services (20 points), and quality assurance protocols (20 points). Proposals must include required certifications such as debarment, non-collusion, and mandatory litigation disclosures. The initial contract term extends through June 30, 2027, with two option periods of two years each at the Court’s discretion. Deliverables are electronically transmitted and inspected at the Office of the State Court Administrator in Bismarck, ND, which also handles contract administration and payment processing. The RFP includes appendices detailing required proposal forms, certification statements, transcript formatting rules, a bidder response template, and a sample contract. Vendors must comply with all applicable federal and state laws, confidentiality requirements, and insurance obligations. Submissions are strictly electronic via email with specifications for formatting and organization. The solicitation does not specify a contract type or provide cost estimates, leaving pricing to be proposed by bidders.