WEBBING, TEXTILE

; part number; drawing or specification; national stock number; manufacturing source;
manufacturing source's Commercial and Government Entity (CAGE) code; and clear identification of the name
and location of all supply chain intermediaries between the manufacturer to the contractor to Government
acceptance. (ii) Supply chain traceability documentation shall also include, when available, the manufacturer's
batch identification for the item(s), such as date codes, lot codes, or serial numbers. For part numbered items,
contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit
Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/
Counterfeit-DetectionAvoidanceProgram/). (iii) In addition, the contractor will obtain, retain, and provide to
the contracting officer written documentation of all inspections and tests necessary to substantiate that the
supplies furnished under this contract conform to contract requirements, including any applicable technical
requirements for specified manufacturers' parts. Such records shall include, without limitation, test reports,
test data, material certification, and manufacturing process sheets, in addition to any other information
identified in the technical specifications applicable to the item.
(3) The contractor shall make supply chain traceability documentation available to the contracting officer
within three business days upon the contracting officer's request. The contracting officer determines the
acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability
documentation for ten years after final payment under this contract for audit and other valid government
purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the
documentation to be unacceptable, the contracting officer may take corrective action, including, but not
limited to, cancellation of undelivered orders or rejection of delivered supplies.
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CAUTION NOTICES:
AUTHORIZED NEGOTIATORS
The Government does not intend to hold negotiations, however, if negotiations are deemed necessary by the
Contracting Officer, please list the name(s), title(s), e-mail address(es), and telephone number(s) for each person(s)
authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list
names, titles, e-mail addresses, and telephone numbers for each authorized negotiator:
________________________________________________________________________________
________________________________________________________________________________
SYSTEM FOR AWARD MANAGEMENT (SAM)
All Contractors must register on the SAM website: https://www.sam.gov/portal/public/SAM/ in order to be
considered for award.
SPE1C1-26-R-0124
SECTION B SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)
Offerors are reminded to complete all applicable representations and certifications appearing in this
solicitation. Failure to complete all representations and certifications may result in the offer being removed
from award consideration for failure to comply with all terms and conditions of the solicitation.
********************************
C&T ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN)
The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another
method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office,
and the payment office. UTILIZATION OF WIDE AREA WORKFLOW RECEIPTS AND ACCEPTANCE (WAWF-RA) IN
CONJUNCTION WITH DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
The Directorate of Clothing and Textiles utilizes VIM-ASAP , which is short for DLA Virtual Item Manager ARN
Supply-Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to
electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP
will give you visibility of contract information, track production status and print labels. VIM-ASAP pre
populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and
many other fields that will save you labor and time. Advanced Shipment Notifications (ASNs) associated with
DFARS clause 252.211-7006, PASSIVE RADIO FREQUENCY IDENTIFICATION are sent via VIM-ASAP to WAWF-RA
processes. Please contact the VIM-ASAP help desk at 888-940-7348 to get started today! For questions about
invoice preparation, just call the DFAS Customer Service Resource Center at 1-800-756-4571 , or check out
these resources:
http://www.dfas.mil/contractorsvendors.html ...under the "Contractor/Vendor Pay" link.
http://www.dfas.mil/ecommerce/wawf/info.html ... information regarding bill paying process and how to use
Wide Area Workflow http://www.dfas.mil/ecommerce/myInvoice/gettingstarted.html my Invoice is an
interactive web application developed specifically for contractors/vendors and government/military
employees to obtain invoice status. It is available 24/7.
CHANGE TO VIM-ASAP
Please note: vendors under contract with DLA troop support clothing & textiles are able to use a web-based
application called VIM, or Virtual Item Manager ( https://vim.dla.mil ). VIM allows manufacturers to generate
and transmit contract documents such as delivery orders (DD1155s) and material inspection and receiving
reports (DD250s). Previously, vendors registered using a user ID and password; however, soon all vendors
must use an ECA certificate to access VIM. Please see below for more information.
Why is VIM requiring access via ECA certificate?
SPE1C1-26-R-0124
SECTION B SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)
DoDI 8520.2 mandates the use of DoD PKI identity certificates when accessing DoD information systems. The
DoD established the external certification authority (ECA) program to support the issuance of DoD-approved
certificates to industry partners and other external entities and organizations. ECA certificates enable
contractors to securely communicate with the DoD and authenticate themselves to DoD information systems.
What are ECA certificates?
ECA certificates are individually issued digital identity credentials. The DoD relies upon these credentials to
ensure the identity of the user in online environments or when a certificate holder tries accessing DOD
information systems. ECA certificates are stored either on hardware devices (smart cards or USB devices) or
software versions (stored on your computer's hard drive). You will use your certificate to:
1) establish your identity when trying to access a protected site
2) legally "sign" a document, form, or application
3) encrypt messages (email) or documents to ensure confidentiality
Much like a driver's license or a passport, they are unique to each individual, and cannot be shared. It is against
DOD regulations to share a username and password or allow someone to access another's ECA certificate for
any reason. Violation of this policy will result in the immediate revocation of the original owner's certificate.
How can I obtain an ECA certificate?
The following are the three entities authorized by the DoD to issue ECA certificates. Review and apply for an
ECA certificate from one of the below organizations to access your vim account:
1) IdenTrust: http://www.identrust.com/certificates/eca/index.html
2) ORC (Operational Research Consultants): http://eca.orc.com/
3) Verisign: https://eca.verisign.com/
I have an ECA certificate, how do I access vim now?
Simply log into vim with your existing user ID and password as usual and then follow the steps:
1) Under menu, click the “certificate registration” option
2) Read the brief instruction and then click “continue”
3) Your certificate will display in a pop-up. Select the certificate and click “continue”
4) You will be prompted to enter your current password for confirmation and click “ok” 5) The message
displays “your certificate has been successfully registered…” click “ok” to complete the process. You will be
logged out of vim and prompted to login with your certificate.
6) Click “accept” to the terms and then select “certificate login”.
7) Your certificate will display in a pop-up. Select the certificate and click “ok” and you will be logged into your
VIM account.
Remember, your old login credentials will no longer be valid, and you will use your certificate to login into VIM.
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- ISSUE: Editing capability in wide area workflow (WAWF) and VIM-ASAP
SPE1C1-26-R-0124
SECTION B SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)
- Electronic submission and processing of payment request and receiving reports (RR)
- Vendor mandate 252.232-7003
- Action: depending on status in WAWF and VIM-ASAP
- Submitted status (WAWF) - Rejected status (WAWF)
- Vendor must contact VIM-ASAP help desk at 1-888-940-7348
- Recognized mistakes submitted to VIM-ASAP within the 1st hour can be removed
- Vendors can recall shipments not signed (accepted) by quality assurance representative (QAR)
- After voiding submission, Modulant will “un-finish” the submission and vendor will enter correction.
- Vendor must contact DFAS to ask for a rejection of invoice submission
- Call 1-800-756-4571 option 2 then option 2
- DFAS representatives may request an e-mail with contract specifics DFAS will reject invoices not the
RR
- Stop shipment delays and rejections! For deliveries to New Cumberland depot or the 3PL-Third Party
Logistics locations, ensure your Government or Commercial Bills of Lading are correctly annotated with
the following information in the description of articles: Weight Pieces National Stock Number(s)
(NSNs) Contract Number Shipment Number
Delivery appointments are required for these locations. Your truckers/dispatchers/brokers/etc. should
have the above information readily available when calling to schedule delivery appointments as follows:
Arizona Industries for the Blind (Phoenix, AZ) 623-233-7893 or email: dsupport@azifb.com
Don't let the following common invoicing errors delay your payments any longer:
§ Missing or Erroneous Contract Number
§ Missing Call/Delivery Order Number
§ Missing or Erroneous Shipment Number
§ Failure to Mark DD250 as an Original Invoice
§ Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal
§ Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract
§ Missing or Erroneous Unit of Issue
§ Quantity and Price are Incorrect
§ Wrong Pay Office on Invoice
PRODUCTION FACILITY CHANGES
(a) The performance of any of the work contracted in any place other than that named in the contract is
prohibited unless specifically approved by the Contracting Officer. Written requests for a change in production
facilities must be submitted in writing to the Contracting Officer. Changes in production facilities may be
approved, provided:
SPE1C1-26-R-0124
SECTION B SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)
(1) Performance by small business or in labor surplus areas as required by the contract will not be changed;
(2) The change will not cause a delay in delivery or necessitate a change in the purchase description;
(3) The free on board (f.o.b.) point is not changed; and
(4) Each request is supported by a price reduction of $250.00 to cover the Government's administrative
costs to process the change.
(b) The Government reserves the right to deny approval even if these four elements are met.
CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT
FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of
integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty
days of award. To promote compliance with such code of business ethics and conduct, contractors should
have an employee business ethics and compliance training program that facilitates timely discovery and
disclosure of improper conduct in connection with government contracts and ensures corrective measures are
promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a
principal to timely disclose to the government, in connection with the award, performance, or closeout of a
government contract performed by the contractor or a subcontract awarded there under, credible evidence of
a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in
title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)
If this solicitation or contract includes FAR clause 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND
CONDUCT; the contractor shall comply with the terms of the clause and have a written code of business ethics
and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a
commitment to compliance with the law within their organization; and timely report any violations of federal
criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United
States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in
the contract, contractors must provide a copy of its written code of business ethics and conduct to the
contracting officer upon request by the contracting officer.
PATIENT PROTECTION AND AFFORDABLE HEALTH CARE ACT
Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes
duties upon employers concerning the provision of health care to their employees. Health insurance costs,
including any costs associated with compliance with changes in the applicable law, are the sole responsibility
of the offeror. Offerors are advised that their proposals should include any costs associated with the
implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance,
occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable
adjustment of the contract price. NSN/Part Number: 8305-00-268-2411 Delivery: 300 days ADO