What kind of outreach does the AI generate?

The AI drafts professional capability introduction messages appropriate for the opportunity stage — sources sought responses, industry day follow-ups, pre-solicitation inquiries, and Q&A submissions. Messages reference the specific opportunity, your relevant qualifications, and appropriate questions about the requirement. No pricing, lobbying, or inappropriate content.

How do the logic gates work?

IF and filter nodes check conditions like: Is this a pre-solicitation or sources sought? Is the contract value above $500K? Does the agency match our target account list? Is there an industry day in the next 30 days? You configure the conditions that match your BD strategy — the workflow only drafts outreach when all conditions pass.

Who it's for: BD leads, capture managers, and business owners at government contracting firms who want to build relationships with contracting officers through timely, professional engagement without missing key outreach windows.
What it does: Triggers on pipeline events (item added, phase changed) and scheduled milestones. Uses logic gates to determine if outreach is appropriate: Is the opportunity pre-solicitation? Is there an upcoming industry day? Has a Q&A period opened? AI drafts context-specific messages referencing the opportunity, agency, and relevant company qualifications. Messages are routed for human review before sending.
Key outcomes: Every outreach window is identified automatically. Messages are professional, specific, and compliant. BD teams never miss an opportunity to engage before the solicitation drops.

Engage Contracting Officers with Timely, AI-Drafted Outreach

CLEATUS watches your pipeline for the right moments to engage — a new opportunity you're tracking, an upcoming industry day, a Q&A period opening, or a pre-solicitation notice. It drafts professional outreach messages with opportunity context, routes them through logic gates for compliance review, and delivers them for your approval.

Trusted by 500+ contractors

Smart Timing

Logic Gates Identify the Right Moment to Reach Out

Not every opportunity warrants CO outreach. The workflow uses IF/filter nodes to check: Is this pre-solicitation or sources sought? Is there an industry day or Q&A window? Is the contract value above our threshold? Does the agency match our target accounts? Only when conditions are met does the workflow draft an outreach message — ensuring your team engages at the right moments, not on every contract that enters the pipeline.

Logic gates check opportunity type, stage, value, and agency

Outreach only triggered for pre-solicitation and sources sought

Industry day and Q&A period detection from amendments

Configurable thresholds for contract value and agency targeting

CLEATUS workflow with logic gates determining when to draft CO outreach

AI-Drafted Messages

Professional, Opportunity-Specific Outreach — Ready for Review

When the logic gates pass, AI drafts a professional outreach message referencing the specific opportunity: solicitation number, agency, scope summary, and your company's relevant qualifications. The message follows best practices for government engagement — no pricing discussion, no lobbying, just professional capability introduction and questions about the requirement. Every draft goes to your BD lead for review before sending.

AI references specific opportunity details in every message

Company qualifications matched to opportunity scope

Compliance-safe language — no pricing or lobbying content

Human review required before any message is sent

CLEATUS AI drafting professional contracting officer outreach message

Engagement Tracking

Build a CO Engagement Timeline on Every Pursuit

Every outreach draft, sent message, and follow-up is logged as a note on the pursuit — creating a full engagement timeline. Your capture team can see at a glance: who was contacted, when, what was said, and what follow-up is needed. Scheduled workflows can trigger follow-up reminders if an initial outreach gets no response within your configured window.

Full engagement timeline logged to each pursuit

Follow-up reminders for unanswered outreach

Capture team visibility into all CO touchpoints

Engagement history informs capture strategy decisions

CLEATUS tracking contracting officer engagement history on pursuits

Ready to Systematize Your CO Engagement?

Identify the right outreach moments, draft professional messages, and track every touchpoint

Logic gates identify the right time to engage

AI drafts opportunity-specific, compliance-safe messages

Human review before any outreach is sent

Full engagement timeline on every pursuit

Follow-up reminders for unanswered outreach

Join 500+ contractors already using CLEATUS

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Workflow FAQ

Frequently Asked Questions

No. CLEATUS drafts outreach messages and delivers them to your BD lead for review via Slack, email, or in-app notification. Your team reviews, edits if needed, and sends from their own email. This ensures compliance and maintains the personal touch that government engagement requires.