Methods of disseminating information
FAR 5.101 requires contracting officers to publicly disseminate information about proposed contract actions using specific methods based on contract value to ensure transparency and competition.
Overview
FAR 5.101 outlines the required methods for disseminating information about proposed federal contract actions to ensure transparency and competition. It mandates specific procedures based on the expected value of the contract, with higher-value actions requiring broader public notice. The section also provides additional optional methods for increasing awareness of contracting opportunities, while specifying exceptions and limitations for certain types of solicitations and advertisements.
Key Rules
- Synopsizing in the GPE for Contracts > $25,000
- Contracting officers must publish proposed contract actions exceeding $25,000 in the Governmentwide Point of Entry (GPE), ensuring wide public access.
- Public Posting for Contracts $20,000-$25,000
- For actions between $20,000 and $25,000, notices or solicitations must be displayed publicly or electronically, including a statement inviting responses from all responsible sources. The posting must occur by the solicitation issue date and remain for at least 10 days or until quotations are opened.
- Exceptions to Public Display
- Certain exemptions apply, such as when oral solicitations are used, specific FAR 5.202 exemptions, or when electronic access via the GPE is provided.
- Additional Dissemination Methods
- Agencies may use handouts, work with trade associations, make brief media announcements, or place paid advertisements (with restrictions) to further publicize opportunities.
Responsibilities
- Contracting Officers: Must ensure proper dissemination of solicitation information according to contract value and method, comply with posting timelines, and observe exceptions and advertising restrictions.
- Contractors: Should monitor the GPE and public postings for opportunities and respond within specified timeframes.
- Agencies: Oversee compliance with dissemination requirements and ensure public access to solicitation information.
Practical Implications
This section ensures fair competition and transparency in federal contracting by mandating public notice of opportunities. Contractors must be vigilant in monitoring official channels, while contracting officers must strictly adhere to dissemination procedures and timelines. Failure to comply can result in missed opportunities or protests.