Is an FPRFINAL mandatory for all government solicitations?

No, an FPRFINAL is not always required. It typically occurs in negotiated procurements where discussions have taken place and the government seeks the offeror's best terms before making an award decision.

Can I change my FPRFINAL after submitting it?

Generally, no. The FPRFINAL represents your absolute best offer. Changes after submission are highly discouraged and typically only permitted under extraordinary circumstances at the government's discretion.

FPRFINAL (Proposal Revision) | GovCon Glossary

FPRFINAL (Proposal Revision)

What is FPRFINAL (Proposal Revision)?

In government contracting, FPRFINAL, or Final Proposal Revision, is the last iteration of a proposal submitted by an offeror after discussions and negotiations with the government. It represents the offeror's best and final offer, incorporating all agreed-upon changes and clarifications.

Definition

An FPRFINAL is submitted at the request of the Contracting Officer (CO) after discussions have concluded. This stage is critical, as it represents the offeror's last chance to refine their proposal and offer the most competitive terms, including pricing, technical approach, and any other factors that influence the contract award. Once submitted, the government evaluates the FPRFINAL to determine if it meets their requirements and offers the best value. The FPRFINAL becomes part of the final contract if the offeror is selected. It is often the defining document in case of disputes or claims later in the contract's lifecycle.

Key Points

Irrevocable Offer: An FPRFINAL should be considered a firm and binding offer. Attempting to change it after submission is highly problematic and rarely permitted.
Comprehensive Review: Before submitting, thoroughly review all aspects of the proposal, including pricing, technical details, and compliance with solicitation requirements. Discrepancies can lead to rejection.
Impact of Discussions: The FPRFINAL must accurately reflect all agreements and understandings reached during discussions with the government. Any deviation should be clearly justified and documented.
Legal Significance: The FPRFINAL serves as a legally binding document. Misrepresentations or errors can have serious legal consequences, including potential contract termination or penalties.

Practical Examples

Negotiating Pricing: During negotiations, the government expresses concern about your proposed labor rates. You adjust your rates based on feedback and submit an FPRFINAL reflecting these agreed-upon reductions.
Technical Clarification: The government requests clarification on your technical approach for a specific task. Your FPRFINAL includes a revised technical volume incorporating the requested clarifications.
Responding to a Deficiency: The government identifies a weakness in your past performance. The FPRFINAL addresses this deficiency by providing additional information and references demonstrating your capability.

Frequently Asked Questions

After you submit your FPRFINAL, the government evaluates it. If accepted, it forms the basis of the final contract award. If not accepted, negotiations may continue or the government may choose another offeror.