How often are PARs completed?

The frequency depends on the contract's period of performance and complexity, but PARs are often done annually, at the completion of significant milestones, and at the contract's closeout. Review the contract terms.

Can contractors respond to PAR findings?

Yes, contractors have the right to review and respond to the PAR. This is an important opportunity to address any concerns and provide context or corrective actions taken.

PAR (Performance Assessment Report) | GovCon Glossary

PAR (Performance Assessment Report)

What is PAR (Performance Assessment Report)?

A Performance Assessment Report (PAR) is a comprehensive document used by the U.S. Federal Government to formally evaluate a contractor's performance in fulfilling the terms and conditions of a specific contract. It serves as a crucial record of how well a contractor met the government's requirements, delivered quality products or services, and adhered to contractual obligations. These evaluations are a critical part of the source selection process for future contracts.

Definition

A PAR provides a structured assessment of various aspects of a contractor's performance, including quality of work, timeliness, cost control, management effectiveness, and compliance with regulations. The report is typically prepared by the Contracting Officer's Representative (COR) or another designated government official who directly oversees the contract's execution, with the Contracting Officer (CO) having overall responsibility. The PAR is documented in the Contractor Performance Assessment Reporting System (CPARS), mandated by FAR Subpart 42.15. This information is then used as past performance during source selection for future government contracts. A positive PAR can significantly enhance a contractor's chances of winning future bids, while a negative PAR can severely damage its reputation and competitiveness.

Key Points

Comprehensive Evaluation: PARs cover various performance aspects like quality, schedule, cost control, business relations, and key personnel.
FAR Mandate: Federal Acquisition Regulation (FAR) Subpart 42.15 dictates the requirements for contractor performance information and reporting.
CPARS Database: PAR information is stored in the government's Contractor Performance Assessment Reporting System (CPARS), accessible by authorized government personnel.
Impact on Future Contracts: PAR ratings heavily influence source selection decisions for future government contracts, making good performance and a positive PAR crucial for sustained success.

Practical Examples

Software Development Contract: A software company delivers a system late and with numerous defects. The PAR will reflect these issues, negatively impacting their chances for future software development contracts with that agency.
Construction Project: A construction firm completes a building project on time and within budget, exceeding quality expectations. Their PAR will be highly positive, improving their competitiveness for future construction contracts.
Service Contract: A company providing call center support consistently exceeds service level agreements and receives positive customer feedback. The resulting PAR will highlight these successes, bolstering their reputation for service contracts.

Frequently Asked Questions

Typically, the Contracting Officer's Representative (COR) prepares the PAR, with input from other government personnel involved in the contract oversight. The Contracting Officer has overall responsibility.