024AD Project # 202508700 Committee for Public Counsel Services, Framingham, Lowell, Malden, Etc.

The solicitation issued by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) seeks proposals to license up to five office premises, each approximately 4,000 to 6,000 square feet of usable area, located in Framingham, Lowell, Malden, Roxbury, and Worcester. These premises will be leased for an initial term of one year, with an option to extend. The leased space is intended for use by the Committee for Public Counsel Services (CPCS). The solicitation emphasizes proximity to public transportation and quality of location assessed through criteria such as the U.S. GSA Smart Location Index, with a preference for locations scoring 60 or higher. The award will be based on a best value trade-off process, considering factors including the usability and type of space, location characteristics, and landlord services, rather than lowest price alone. The leasing arrangement is governed by a detailed office lease agreement conforming to Massachusetts state law, covering terms such as rent payments, permitted use, landlord improvements, maintenance responsibilities, compliance with applicable laws and codes (including life safety and accessibility standards), and tenant obligations. Documents such as Tenant Estoppel Certificates and Recognition, Non-Disturbance, and Attornment Agreements confirm lease validity and the interplay with mortgage interests. Proposers must submit a detailed License Proposal Form specifying location, usable area, rent costs, and proposed landlord improvements. Proposal submissions must be made electronically via COMMBUYS by the specified deadline and must comply strictly with the provided form without unauthorized modifications. Inspection and acceptance of premises will be conducted at the site, requiring compliance with environmental, safety, and building standards. Special state contract provisions include prohibitions on debarred contractors, immigration compliance per Executive Order 481, affirmative action mandates, and conflict of interest restrictions for state employees. The procurement is managed through DCAMM’s Office of Leasing and State Office Planning, with no federal FAR clauses applicable, as this is a state commercial leasing contract.