03A4194 - A&E On-Call Roadway Construction Claims Support and Construction Scheduling (CPM) Services for District 3

The California Department of Transportation is soliciting Statements of Qualifications for an on-call contract to provide Cultural Construction Claims Support and Construction Scheduling (CPM) Services across District 3, covering Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba counties. The contract, numbered 03A4194, is estimated to range between $6,280,000 and $10,205,000 over a three-year term from June 2026 through June 2029, with annual fee escalations of 1.71% in Year 1 and 3.42% in subsequent years. Work shall be performed under Task Orders that define specific locations, scope, deliverables, and timelines. Compensation is based on the consultant’s submitted cost proposal, which must include detailed hourly rates for personnel classifications, cumulative fringe benefits (pension, vacation, health and welfare), and adherence to California’s prevailing wage requirements. The contract prohibits rate increases after execution and mandates that all services be invoiced as direct costs, with payments contingent upon written approval by the Caltrans Contract Manager and submission of the required Enterprise Utilization Report (ADM-3069). All deliverables must be in unprotected, modifiable digital formats compatible with Caltrans systems and meet stringent quality standards for accuracy, organization, and compliance with state and federal regulations. The selection process employs a dual evaluation method, with 25% of the score derived from an initial review using ADM-2027 forms and 75% from a competitive interview process evaluating technical approach, problem-solving, and key personnel availability through ADM-2028a, b, and c criteria. Proposals must be submitted electronically as a single password-free PDF file by June 22, 2026, adhering to strict naming conventions and seven-section formatting requirements. Offerors must identify key personnel with visual markers, submit complete organizational charts, and certify compliance with state and federal nondiscrimination requirements, including Title VI, the ADA, Section 508, and 49 CFR Part 26, even though no DBE participation goal is set. Additional requirements include disclosure of any use of generative AI in deliverables, certification of no recent debarment or suspension, and full compliance with California’s Public Contract Code Section 2010. Failure to meet any requirement