04A7615 - A&E On-call Roadway Construction services, District 04.

The California Department of Transportation (Caltrans), District 4, is soliciting Statements of Qualifications (SOQs) for an on-call, three-year contract to provide professional and technical A&E services for roadway construction projects in Alameda, Contra Costa, and Santa Clara counties, with potential extensions up to a thirty-mile radius into adjacent districts. The estimated contract value ranges from $19.6 million to $31.85 million, with final pricing to be negotiated after selection of the most highly qualified firm. Services include roadway construction inspection, electrical and landscape architectural inspection, CPM scheduling, and consultant resident engineering, all performed on an as-needed basis under separate task orders. All work must comply with Caltrans’ Standard Specifications, Construction Manual, State Contract Act, and applicable federal regulations, including 49 CFR Part 26 for Disadvantaged Business Enterprise participation. Proposers must demonstrate compliance with DBE and DVBE good faith efforts through required documentation forms and certify adherence to prevailing wage laws via DIR registration. Key personnel must be pre-approved by Caltrans, substitutions require written authorization, and all staff must sign confidentiality agreements and complete annual cybersecurity training. SOQs must be submitted as a single, unpassword-protected PDF using Adobe Acrobat 10 or later, adhering to strict formatting rules including seven tabbed sections, page limits, and a specific file naming convention. Submissions are exclusively electronic via Caltrans’ Novell Filr portal, with no hard copies or email/fax accepted. Evaluation is weighted 25% on initial documentation and 75% on an oral interview and presentation, where firms will respond to technical scenarios and demonstrate key staff availability and project approach. Contract administration requires strict documentation including monthly pay estimates, change orders, force account records, daily inspections, and incident reports, all subject to Caltrans Contract Manager approval prior to payment. Vehicles must be clearly marked, digital deliverables must be modifiable and compatible with Caltrans systems, and all work remains subject to final inspection regardless of prior approvals.