106-25 ITS Controllers, Cabinets, Monitors, Detection and Accessory Equipment (2070, NEMA, ATC)

Section 1:  IntentThe purpose of this invitation to bid is to a term contract for an indefinite amount of Traffic Signal Controllers, Cabinets & Accessory Equipment 2070, NEMA & ATC to be purchased by the Department. Section 2:  Contract DurationThe effective duration of this agreement shall be one year from the date of award.   All bid pricing submitted shall be valid throughout the entire duration of this agreement. Section 3:  Free on Board (F.O.B.) DestinationPlease be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio.  All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map.  Purchase orders when issued, will detail specific destination points.  The Department will not accept any additional charges for these deliveries. District 1 – Lima District 7- SidneyDistrict 2 - Bowling GreenDistrict 8 - Lebanon District 3 - AshlandDistrict 9 – ChillicotheDistrict 4 - AkronDistrict 10 – MariettaDistrict 5 - JacksontownDistrict 11 - New Philadelphia District 6 - DelawareDistrict 12 - Garfield Heights Central Garage - Columbus (CG)  Section 4:  Delivery Delivery shall be made within 30 calendar days upon written or verbal notification of a valid State of Ohio purchase order except for the following groups and items which shall be delivered within 60 days upon written or verbal approval of valid State of Ohio purchase order.   
Group 3 Group 4 Group 7, Items 7-1 through 7-12 Group 8
 
Group 9, Items 9-7 through 9-8
  4.1:  Delivery HoursAll deliveries shall be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.   Section 5:  F.O.B. Delivery Minimum Order:    $250.00   Orders meeting or exceeding the minimum shall be shipped FOB destination at the unit price quoted.
            Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice.  Copies of freight/shipping charges are to be included with the invoice.
         No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.
 
Awarded vendors shall be expected to accept credit card payments for purchases up to $5,000.
Section 6:  Bid Evaluation and AwardAward of this invitation to bid will be made to responsible bidders for each group that will be multiple award.Note in the Invitation to Bid that many items are grouped together for compatibility purposes but that these items may be ordered individually by item.  Unbalanced bids will not be accepted. Section 7:  Descriptive LiteratureSubmitted literature shall be all inclusive and descriptive of all items proposed in this contract. If a bidder fails to include the proper descriptive literature the Department may deem the bidder as non-responsive and ineligible for award of this bid.  Section 8:  Product Specifications Vendors are required to provide the requested OEM or approved non- OEM repair parts as listed by part number or an approved equal that will be fully compatible to existing material. It will be the vendor’s responsibility to verify that Non-OEM parts meet or exceed the requirements of OEM parts. If no part number is listed, it can be assumed that various models of devices / equipment may be approved to be acceptable.